Assistant Property Manager

Company Overview

AQUILA Commercial is a close-knit group of hardworking, enthusiastic and fun people who run Austin’s top local commercial real estate firm.  The Assistant Property Manager works with a Property Manager and Team in the management of commercial office, retail and industrial properties.  Work is in an office setting and requires on-site visits to managed properties and meetings with tenants.  Candidates should be self-motivated and detail oriented. Ultimately, the Assistant Property Manager is the first line backup support to the Property Manager. To apply for this role, please email your resume to hiring@aquilacommercial.com.

Job Description and Responsibilities

• Monitor tenant activities for compliance with lease terms and applicable security requirements; promulgate and enforce building operating regulations, including use of parking and other common areas.
• Determine specific vendor requirements in assigned functional areas.
• Receive and take action on all complaints and service requests from tenants in assigned buildings.
• Review daily security reports and initiate follow-up actions as appropriate.
• Prepare tenant move-in/move-out notices.
• Communicate various correspondence to tenants and vendors as needed.
• Review monthly reports of overdue accounts and assist in collecting overdue payments from tenants.
• Assist in preparation of materials (bids, inspections, project work) and developing annual operating budgets for assigned buildings.
• Manage a wide variety of special projects associated with renovation and remodeling of tenant spaces, particularly with respect to new tenant move-ins.
• Perform such other duties as directed.
• Conduct periodic inspections of assigned buildings and associated grounds, visit each building regularly; initiate action to correct janitorial and maintenance deficiencies noted during these inspections.
• Plan and support tenant appreciation activities.
• Assist in data collection, development, communication and monitoring of property budgets on a timely basis in a manner that supports the financial expectations of the client and allows the property to remain within budget.
• Review and approve all vendor invoices for accuracy and in compliance with the vendor contract and the client's accounting procedures.
• Ensure new vendor forms and appropriate insurance is on file for all vendors.
• Ensure tenant insurance is compliant with their lease and valid certificates are on file at all times.
• Assist manager in preparing timely and accurate monthly variance reports and provide other financial reporting information as required by client. Reporting requirements should be completed in a timely manner (monthly, quarterly, etc.).
• Ensure by example and direction that all team members and vendors demonstrate AQUILA Management Services commitment to superior service.
• Ability to establish strong interpersonal relations with team members, tenants and vendors.
• Work must be timely and accurate; ability to work independently but also use good judgement to make manager and team aware of potential issues.
• AQUILA prides itself on a strong work ethic, integrity and exceptional customer service – these are all requirements of this role.
• Desire to learn and improve; the bar is always raised by AQUILA and our competition, goals are set to keep you, our team and our company moving to a higher level
• Strong organization skills, ability to prioritize work and attention to detail.
• Ability to adapt to change within the organization and the needs of the client.
• Ability to work with little direction maintaining confidentiality and professionalism.
• Be involved in company and industry professional events and classes.

Job Qualifications 

• Education: High School Diploma required; Bachelor or Associate Degree preferred.
• Technical/Special Skills: Familiarity with computer software such as, Angus, Microsoft Word, Excel and accounting software; basic understanding of cost accounting; excellent communication skills.
• Experience: 2-4 years real estate or property management related experience.
• In possession of or obtain a Texas Real Estate License within 6 months of start date.
• Certifications or Licenses: CPM (courses or certificate desirable); RPA (courses or certificate desirable)

Work Schedule

This is a full-time position. AQUILA’s normal hours of operation are Monday through Friday from 8:00am to 5:00pm. The hours will be worked in the AQUILA office located in downtown Austin. Computer and software will be provided.

References

We will check all references submitted. Oh and, no calls please. We’re super busy and would love to talk, but let us get back to you.