Administrative Assistant, Student Affairs

Summary and Purpose

Develop and implement major projects; Manage the highly-confidential, daily office and information functions of Lower Donnelly; Maintain and update databases, student record files for student conduct; Manage clerical and administrative front desk duties; Coordinate clerical tasks for staff Student Affairs Division; Coordinate services, events, and activities as appropriate; Help with social media and marketing as needed; Serve as the liaison for related campus initiatives as appropriate.

Responsibilities/Duties/Tasks/Essential Functions

• Answer phone - transfer calls, take messages, make appointments for division staff members.
• Assist the staff efforts to coordinate, plan, promote, and implement education and outreach initiatives and Student Affairs programming.
• Greet clients and guests
• Prepare intake documentation
• Manage online calendar for all staff
• Develop and implement social media/digital marketing.
• Assist the office in assessment of the services and efficiency of the services.
• Compose correspondence including memos, letters, or other materials independently or from rough draft; prepare meeting agenda items from oral or written instructions
• Arrange and schedule a variety of meetings/conferences; reserve meeting location, prepare agendas, take minutes of meetings; prepare and distribute copies of minutes as appropriate
• Review and proof documents, records and forms for accuracy, completeness and conformance to applicable laws, rules, regulations
• Manage open/lock procedures for office and lower level of building
• Complete request forms for access/termination for division
• Maintain, track, and provide statistics required for weekly reports, annual report and grants as requested
• Reconcile credit card statement with receipts
• Prepare check request forms for incoming bills for appropriate signature and submission to accounts payable
• Maintain office and waiting room environment
• Provide technical, clerical support to Division of Student Affairs as needed
• Order supplies
• Monitor office printers/call for repairs and paper
• Additional duties as assigned
  
  

Knowledge, Skills And Education Requirements

• Bachelor or Associates degree
• Experience working with diverse populations
• Database management
• Computer applications
• Excellent customer service
• Excellent organizational and communication skills
• One to two years' experience in office environment
• Prefer experience working on college campus
• Prefer experience with various learning and process style
• Prefer experience in fast-paced environment
• Prefer experience in confidential environment
  
  

Work Environment & Physical Demands

• Office environment with shared office space
• Computer work
• Sitting, standing, and bending
• Ability to lift 5-10 lbs.
• ---------------------------------------------------------------------------------------------
  
  

Equal Employment Opportunity Statement

Aquinas College is an equal opportunity employer and an inclusive educational community rooted in the Catholic Dominican tradition. Aquinas College provides a liberal arts education with a global perspective, emphasizes career preparation focused on leadership and service to others, and fosters a commitment to lifelong learning dedicated to the pursuit of truth and the common good. Aquinas College values: Faith, Learning, Service and Community.