What are the responsibilities and job description for the Deputy Athletic Director position at Aquinas College?
The Deputy Athletic Director is responsible for overseeing both the internal and external
operations of the Aquinas College Athletic Department. This role provides leadership and
strategic direction for compliance, eligibility, human resources, business operations, revenue
generation, fundraising, marketing, communications, game operations, and facility management.
The position works closely with the senior leadership team, campus partners, and external
stakeholders to ensure the advancement of the athletic department.
Responsibilities/Duties/Tasks/Essential Functions
Operations and Human Resources
○ Manage game operations for various athletic contests.
○ Coordinates facility rentals both internally and externally. Additionally, maintain
the scheduling for all internal bookings, including but not limited to: Practices,
games, classes, RSO’s and intramurals.
○ Manages athletic department contracts (game, facility, software/applications,
vendors, leases etc.)
○ Project management with various projects (facility, game/event operations,
championships, etc.)
○ Work with athletic director to oversee (or act as) Championship Director for
NAIA postseason championships
○ Liaises with the Physical Plant, Housekeeping, Events & Conferencing, Campus
Safety, ITS, Business Office, Advancement, Creative Dining, Student Life, and
Grounds space utilization and beautification
Budgeting
○ Leads all athletic business office policies and procedures and ensures compliance
with college business office policies and procedures including but not limited to:
Credit cards, invoices, check requests, travel reimbursements, deposits, and cash
advances.
○ Assists in the development and management of the budget and revenue for the
athletic facilities, including but not limited to staffing, equipment, and supplies.
○ Assists the Athletic Director with data collection and financial projects.
Compliance
○ Leads meetings, education, and training sessions regarding HR policies and
procedures, eligibility, coaching, and recruiting.
○ Communicates conference information to all coaches, serves on committees and
has direct communication with the conference commissioner.
○ Completes eligibility certification for every team within their respective
affiliations.
○ Provides compliance program support and develops
recommendations/conclusions for matters concerning student-athlete recruiting,
rules education, and eligibility.
○ Prepare the Title IX Equity in Athletics Report and NAIA End of Year Report.
Supervision
○ This roles supervises the Manager of Operations, Manager of Administration, and
Athletic Communications staff
○ Sport Supervision for athletic programs
● Special projects and other duties as assigned
Knowledge, Skills and Education Requirements
● Bachelor’s Degree Required (Masters Preferred) Sport Management, Business
Administration, Athletic Administration or related field background preferred
● Five years in a Collegiate athletic administrative and/or coaching position preferred
● Three years of internal operations experience
● Must demonstrate knowledge of all proper safety procedures and regulations as related to
this position.
● Decision-Making Skills: Ability to think critically and make independent decisions
regarding budgets, contracts, and highly sensitive information
● Attention to Detail: Must have excellent communication, written and verbal, and
interpersonal skills
● Must have the ability to organize, prioritize and perform multiple tasks with little or no
supervision.
Work Environment & Physical Demands
● Work is in medium demand. Lifting 100 pounds maximum with frequent lifting and/or
carrying of objects.
● Must be able to function effectively in a busy environment with interruptions.
● Constant use of computer and telephone.
● Ability to work a flexible schedule, including evenings, weekends, and holidays.
Mission, Vision, Values
Aquinas College, an inclusive educational community rooted in the Catholic and Dominican
traditions, provides a liberal arts education with a global perspective, emphasizes career
preparation focused on leadership and service to others, and fosters a commitment to lifelong
learning dedicated to the pursuit of truth and the common good.
Aquinas College is recognized as the exceptional Catholic liberal arts college that prepares
individuals for careers of leadership and service in developing a sustainable and just global
community. Aquinas College is recognized by its values: Faith, Service, Learning and
Community.
Aquinas College prides itself as a leader in sustainability, and this requires the participation of
every member of the college community. In this regard, employees and their supervisors are
expected to engage in the process of “appreciative inquiry” to identify ways that each position
can advance sustainability in the employment experience