What are the responsibilities and job description for the Billing Specialist position at AR HEATING AND COOLING INC?
Job Overview
We are a family-owned growing HVAC company looking for a highly organized and proactive Billing Specialist to join our team. The ideal candidate will be a professional with previous accounts payable experience that has an eye for detail, accuracy, and has strong organizational and analytical skills.
Duties and Responsibilities
- Responsible for confirming invoice approvals to accommodate all required deadlines
- Allocate expenses to appropriate general ledger accounts, ensuring proper documentation and compliance with internal controls
- Retrieve electronic expense invoicing and coordinate for timely payment processing, fulfilling all approved discounts
- Prepare and process payments via check, ACH, wire transfer, or online portals.
- Reconcile vendor statements maintaining current records at all times
- Continually update expense vendor information for proper tax reporting, W9’s, 1099’s
- Reconciles expense related checks/deposits, coding correctly for accurate receivable processing
- Enter and Track end of month accruals
- Update and maintain the vendor database
- Communicate with vendors as needed
- Filing and scanning
- Assist in streamlining processes and contribute to automation and efficiency improvements
- Data entry
- Other projects as required by the A/R Manager
- Submit daily and weekly updates to Management
- Perform general office duties, including answering and direct phone calls, responding to emails, faxing, scanning, photocopying, printing and other inquiries.
Requirements
- An eye for detail and accuracy is imperative
- Strong organizational and analytical skills
- Professional telephone, email, and interpersonal etiquette
- Capable of handling multiple tasks and deadlines effectively
- Works well independently and in a team environment
- Basic math skills
- Proficiency in Quickbooks, House Call Pro, or similar software
- Strong computer skills, Microsoft Office Suite (Word, Excel)
- Minimum of 2 years of proven experience as an Accounts Payable manager or similar
Job Type: Full-time
Pay: $20.00 - $28.00 per hour
Expected hours: 8 per week
Benefits:
- 401(k)
- 401(k) matching
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
Experience:
- billing: 2 years (Required)
Ability to Commute:
- Cranston, RI 02910 (Required)
Ability to Relocate:
- Cranston, RI 02910: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $28
