What are the responsibilities and job description for the Executive Assistant position at Aramco?
Overview
This position provides high-level administrative and analytical assistance, as well as skilled secretarial services, at the Department Head or equivalent level. Works with SASREF LTC management to plan, organize, and provide logistical support for events, meetings, and seminars within timelines and budget.
Education and Experience
- Performs highly skilled and confidential administrative functions requiring a strong working knowledge of Aramco policies, financial and budgeting practices, corporate information systems, and departmental procedures.
- Prepares regular and ad hoc reports as requested by the assigned work director that require the selection, accumulation, and compilation of data, records, and other information from multiple sources. Reviews a wide variety of reports for accuracy and proper format. Assures corrections are implemented.
- Uses SAP to input or retrieve data for regular reporting or for specific Management requests. Maintains a strong working knowledge of SAP Financial, Contracting, or other modules.
- Develops and maintains hard copy and electronic filing systems, in accordance with company retention policies, to organize data and records and assure accurate, timely retrieval.
- Relieves the Department Manager and other professional personnel of administrative duties and maintains status of various divisional projects, special assignment, and overall objectives.
- Provides secretarial and other support services, including timekeeping, scheduling meetings, maintaining appoint calendars, and answering phones, as directed.
- Performs other related duties as assigned.
Minimum Requirements
NO THIRD PARTY CANDIDATES ACCEPTED; TEMPORARY POSITION ANTICIPATED TO LAST APPROXIMATELY ONE YEAR.
