School Office Assistant - Elementary School

Job Summary

The School Office Assistant performs a variety of clerical duties in support of the elementary school office such as greeting and assisting visitors, answering phones, scheduling meetings and events, maintaining records, preparing reports and other related duties.

Job Description / Essential Elements :

ESSENTIAL DUTIES :

Perform a variety of clerical duties in support of assigned school office or program.

Greet and direct visitors; respond to inquiries and provide a variety of routine information to staff, students, parents and the general public related to school operations, activities, policies and procedures.

Answer telephone calls and direct to appropriate personnel; take and relay messages as appropriate.

Receive, sort and distribute mail and communications.

Inventory, order, receive and distribute supplies, materials and equipment as directed.

Process work orders, monitor facilities requests and reservations, monitor school budget.

Prepare and proofread a variety of written materials including reports, records, schedules, letters, memoranda, bulletins, programs, documents and statistical data; input and update data on a computer and generate lists and reports as required.

Provide clerical assistance to school-site councils, leadership teams and other committees.

Provide clerical assistance related to attendance and enrollment.

Schedule and arrange appointments, conferences and meetings; maintain appointment calendar; requisition assemblies, travel, conferences, consultants and in-service training as assigned; assist instructors with a variety of activities, including arranging assemblies and class field trips as assigned.

Compile information and prepare and maintain a variety of records, logs, files and reports, including financial and statistical records, eligibility, sales, budgets, personnel and other school office records and verify the accuracy and completeness of various documents.

Operate a variety of office equipment including a computer, copier, telephone, scantron, calculator as required; perform minor repairs on equipment as needed.

Assist in the health office as assigned; perform basic first aid and CPR; administer EpiPen, as necessary; prepare and maintain related records according to established guidelines and procedures.

Receive and account for money collected in conjunction with fund-raising and other school activities as assigned.

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES :

KNOWLEDGE OF :

• Modern office practices, procedures and equipment.
• Record-keeping and filing techniques.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Operation of standard office equipment including a computer and related software
• Oral and written communication skills
• Interpersonal skills using tact, patience and courtesy.
• Basic math
• Basic first aid and age appropriate CPR techniques and EpiPen administration

ABILITY TO :

EDUCATION AND EXPERIENCE :

Graduation from high school or equivalent

Two years of increasingly responsible clerical and secretarial experience.

LICENSE AND OTHER REQUIREMENTS :

Current first aid, CPR and EpiPen certification - new employees will be allowed to obtain this within six months of employment.

WORKING CONDITIONS : ENVIRONMENT :

School office environment; subject to considerable distraction and noise from constant interruptions and office activities.

PHYSICAL ABILITIES :

Dexterity of hands and fingers to operate a computer terminal and standard office machines, hearing and speaking to exchange information on the telephone or in person, and seeing to read, prepare and maintain records and reports.

Requirements / Qualifications

Comments and Other Information

Application must include letter of introduction and resume. The application must be completed in its entirety. Please do not 'refer to resume'. Incomplete applications may not be considered.