Front Office Administrative Assistant

We are looking for a responsible Front Office Administrative Assistant who will be in charge of our reception area٫ acting as the company's ‘face’ and ensuring visitors are properly welcomed. Responsible for overseeing the day-to-day operations of the office, ensuring smooth and efficient functioning. Manage various aspects, including administrative tasks, office logistics, and employee support, acting as a key link between executive management and staff.

Key Responsibilities

• Oversee and manage all aspects of office operations, including facilities, supplies, and equipment.
• Handle a wide range of administrative duties, such as scheduling, record-keeping, and correspondence management.
• Provide administrative support to employees, addressing inquiries and resolving issues related to office operations.
• Manage office supplies and equipment, ordering and stocking as needed.
• Coordinate with facility management vendors, including cleaning, maintenance, and security.
• Plan and coordinate in-office and off-site events, such as meetings, conferences, and celebrations.
• Assist in managing the office budget, including tracking expenses and preparing reports.
• Assist with HR-related tasks, such as onboarding new employees, and ensuring compliance with HR policies.
• Serve as a central point for internal communications, ensuring team alignment and effective collaboration.
• Identify inefficiencies and implement solutions to streamline office workflows and procedures.

Skills and Qualities

• Strong organizational skills are crucial for managing multiple tasks and priorities effectively.
• Excellent communication skills are needed for interacting with employees, vendors, and management.
• Ability to problem-solve, identify and resolve issues related to office operations.
• Proficiency in using Microsoft Office Suite and other relevant software.
• Ability to handle a variety of tasks and adapt to changing priorities.
• Accuracy and meticulousness in handling administrative tasks.
• Ability to provide excellent customer service to employees and visitors.
• Ability to prioritize tasks and manage time effectively.

Education and Experience

• High school diploma or equivalent required; Associate Degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.