What are the responsibilities and job description for the School Financial Secretary - St. Celestine School - Elmwood Park - Vic. IV position at Archdiocese of Chicago?
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The Archdiocese of Chicago Catholic schools serve more than 40,000 students in 150 elementary and high schools in Cook and Lake counties. It is one of the largest private school systems in the United States. Its schools have received 96 Blue Ribbon awards from the U.S. Department of Education over the past 10 years.
The School Finance Secretary at St. Celestine School plays a key role in overseeing financial operations, including bill payments, check requests, and tuition payment tracking. This position requires close collaboration with the Principal, Parish Business Manager, and School Secretary, as well as interaction with parents and school organizations. The Finance Secretary is responsible for processing bills, tracking tuition payments, and working with stakeholders to manage income and expenses. Proficiency in QuickBooks and strong computer skills are essential for the effective and efficient operation of the school office within a Catholic school environment under the Archdiocese of Chicago.
Essential Job Functions:
- Financial Oversight: Manage and oversee bill payments, check requests, and tuition payment tracking.
- Collaboration: Work closely with the Principal, Parish Business Manager, and School Secretary, as well as interact with parents and school organizations.
- Financial Tracking: Monitor and track income and expenses, ensuring accurate record-keeping and financial reporting.
- Bill Processing: Process invoices and ensure timely payment of bills.
- Tuition Management: Track and manage tuition payments from families, resolving any discrepancies.
- Stakeholder Engagement: Work with stakeholders, including families and staff, to address financial inquiries and provide reports.
- Proficiency in Financial Software: Demonstrate proficiency in QuickBooks and other relevant financial software for managing school finances.
- General Office Management: Assist in general office operations, completing administrative tasks with strong computer skills.
- Communication Skills: Effectively communicate with school stakeholders and external partners, both in person and over the phone.
- Attention to Detail: Ensure accuracy in financial documentation and record-keeping, adhering to school and diocesan policies.
- Accountability: Report directly to the Principal and adhere to the policies and procedures of the Archdiocese of Chicago and the local school.
- Professionalism: Cooperate with the Principal and staff to create a professional environment that supports the ministry of Catholic education.
- Maintain an Organized Workspace: Keep a well-organized, professional working environment.
- Welcoming Atmosphere: Extend a warm welcome to visitors, school families, and students, both in person and over the phone.
- Confidentiality: Maintain confidentiality and discretion regarding office matters, student records, and everyday activities.
- Timeliness and Accuracy: Complete work accurately and within expected timeframes.
- Filing and Record Management: File office materials promptly and consistently.
- Phone and Communication Duties: Answer phone calls promptly, courteously, and relay information accurately and in a timely manner.
- Clerical Support: Perform secretarial and clerical duties as assigned.
- Assist the Principal: Accept additional duties to assist the Principal and ensure the smooth operation of the school office.
