Parish Business Manager PT

Description

Parish Business Manager

Part Time

Reports to: Pastor

POSITION SUMMARY:

The Business Manager/Accountant oversees the financial, administrative, and operational activities of the parish, ensuring efficient management of resources to support the parish’s mission and ministry. This position requires a proactive, detail-oriented leader who can collaborate with staff, volunteers, and the Finance Committee to promote sound financial stewardship and operational excellence.

FINANCIAL MANAGEMENT

• Donation Processing: Supervise offertory count volunteers, ensure timely bank deposits, and record donations in accounting software.
• Electronic Donations: Maintain PushPay software and accurately record electronic donation deposits.
• Accounts Payable: Enter invoices, prepare checks, and record all autopay ACH transactions in accounting software.
• Credit Card Reconciliation: Enter and reconcile monthly credit card charges.
• Petty Cash: Record income and expenses monthly.
• Bank Reconciliations: Perform monthly reconciliations for all bank accounts.
• Financial Reporting: Prepare and present monthly financial statements to the Finance Council.
• Payroll: Review timesheets and process biweekly payroll in the payroll system
• Annual Budgeting: Facilitate budget preparation with input from the Pastor and Finance Council.
• Financial Compliance: Prepare annual financial reports for the Diocese and ensure compliance with all relevant regulations, including Lender reporting requirements.
• Fund Drives – Oversee the management of both parish and Diocesan fund drives.

STEWARDSHIP AND PARISH ENGAGEMENT

• Stewardship Program: Collaborate with the Pastor’s Assistant on pledge cards and manage donations of time, talent, and treasure.
• Parish Database Management: Maintenance and training of parish database software; Oversee data entry for new parishioners, address updates, and pledge tracking; supervise donation entry by volunteers..
• Annual Tax Letters: Prepare and mail donation tax statements.
• Scrip Program: Assist the volunteer coordinator with weekly gift card reconciliations and act as backup when needed.
• Flocknote Updates: Manage updates to the Flocknote communication system.

ADMINISTRATIVE AND OFFICE MANAGEMENT

• Recordkeeping: Maintain efficient record keeping and filing systems for parish records.
• Purchasing: Manage procurement from vendors and Amazon Business, oversee receiving and distribution of goods, and prepare monthly rental statements.
• Scheduling: Collaborate with staff to maintain a calendar for parish facilities, coordinating room use, weddings, funerals, and special events.
• Volunteer Coordination: Schedule and oversee offertory and special collections counters.
• Staff Collaboration – Work with Facilities Manager to coordinate facility access and key distribution.
• Human Resource Support – Administer employee health plans.
• Backup Support – act as back up for providing leadership and direction to office volunteers

COLLABORATION AND COMMITTEE PARTICIPATION

• Finance Committee Meetings: Attend and contribute to bi-monthly or quarterly meetings.
• Staff Meetings: Participate in weekly staff meetings.
• Diocesan Coordination: Liaise with the Diocese for training and support, prepare annual diocesan financial reports.
• Parish Point of Contact: Act as point person for inquiries related to parish business and administrative matters.

SKILLS, KNOWLEDGE AND ABILITIES

• Proficiency in general accounting principles, payroll processing, fiscal planning, and financial reporting.
• Strong organizational, office management and supervisory skills.
• Ability to set priorities in a dynamic and fast paced environment
• Effective written and verbal communication abilities.
• Familiarity with Google Chrome, Microsoft Office, and accounting software.
• Ability to maintain confidentiality and exercise sound judgment.
• Knowledge of office management systems and best practices.
• Technical proficiency in managing parish database software, financial systems, personal computers, network server and copier needs.

EDUCATION AND EXPERIENCE

• Certificate or diploma in Accounting.
• Experience in office management, accounting, and payroll processing.
• Demonstrated ability in financial planning and operational management.
• Experience in non-profit accounting preferred.

KEY ATTRIBUTES

• A collaborative spirit that fosters positive relationships within the parish.
• A heart for ministry, aligned with the parish’s mission of worship, service, and community.
• Demonstrated virtues of welcoming, sacrificial generosity, apostolic zeal, and docility.

This position is a vital part of the parish’s mission-driven team, ensuring responsible stewardship of resources and operational integrity in support of its ministries and outreach.

Salary : $27 - $31