What are the responsibilities and job description for the Program Director - Out of School Time (OST) position at Archdiocese of Philadelphia?
Job Purpose
This position is responsible for the overall management, supervision and academic enrichment implementation at the program. Duties include daily on-site availability, training and supervision of Assistant Director/Group Supervisor and indirectly to Assistant Group Supervisors, PT Group Supervisors, Group Leaders, Consultants/Specialists, Youth Workers and Volunteers. Director is responsible for program development, implementation and evaluation as well as fiscal oversight and management. Engages parents, parish school, and community in special events, and serves as the liaison to Parish and school administration/teachers and funders.
Duties And Responsibilities
ADMINISTRATIVE DUTIES AND RESPONSIBILITIES:
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tool or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 25 lbs.
Direct reports
Group Supervisor Group Leaders
This position is responsible for the overall management, supervision and academic enrichment implementation at the program. Duties include daily on-site availability, training and supervision of Assistant Director/Group Supervisor and indirectly to Assistant Group Supervisors, PT Group Supervisors, Group Leaders, Consultants/Specialists, Youth Workers and Volunteers. Director is responsible for program development, implementation and evaluation as well as fiscal oversight and management. Engages parents, parish school, and community in special events, and serves as the liaison to Parish and school administration/teachers and funders.
Duties And Responsibilities
ADMINISTRATIVE DUTIES AND RESPONSIBILITIES:
- Adheres to all CSS Policies and Procedures
- Attends weekly CSS OST Director Meetings, and other required / pertinent meetings / trainings scheduled through, PHMC, and DHS..
- Facilitates weekly on-site staff meetings, preparing agendas, minutes, and appropriate follow-up. Communicates any program changes/shifts to all staff, parents and stakeholders.
- Supervision of staff includes the recruitment, hiring, orientation and routine evaluation of staff members.
- Ensures that the program is effectively utilized by participants and is responsible for the on-going recruitment and registration process of children as well as orientation process for children and parents.
- Establishes and maintains effective relationships with Parents, Principals, and Teachers of partner school for continued progress in producing academic outcomes for students. Maintains effective relationships with fellow CSS Program Directors, supervisors, and Community Organizations.
- Advises OST Administrator in the development of operational budget and adheres to budget parameters.
- Responsible for timely submission of monthly, quarterly and yearly reporting for CSS
- Responsible for the accurate and timely submission of CSS financial documents that includes transmittals, expense invoices, reimbursements, check requests receipts, etc.
- Manages fee for service billing for CCIS and Keystone Stars.
- Develops plan for facility maintenance in conjunction with host school or site.
- Ensures the implementation and development of age-appropriate curriculum that includes Project Based Leaning (PBL) and academic enrichment clubs that fall in line with the PA Common Core Standards. This also includes the incorporation of youth leadership and development into programs.
- Routine attendance at school planning sessions to develop academic enrichment / leadership activities that yield outcomes for students.
- Develops brochures and other outreach materials for the programs. This also includes speaking engagements and information for CSS OST Website and Facebook Page.
- Seeks out new program initiatives and funding sources.
- Other tasks and duties as assigned.
- Enthusiastic and passionate about working with children.
- Knowledge of and orientation to philosophy and mission of the agency.
- Bachelor’s or Master’s Degree in Education (preferably in Early Childhood or Elementary Education) or Human Services, with a minimum of two years’ experience working with children.
- Knowledge of Pennsylvania Common Core Standards for school aged youth.
- Strong and effective communication skills.
- Ability to organize, efficiently document, and routinely update information.
- Ability to establish and maintain a positive and professional relationship with co-workers, children, parents, Pastors, Principals, Supervisors and Administrators. This person should be culturally sensitive and have the ability to relate well and effectively in a diverse, fast paced environment with a diverse client population is required.
- Ability to manage purpose and vision of the program is essential.
- Ability to multi-task and be flexible to meet program needs is required
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tool or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 25 lbs.
Direct reports
Group Supervisor Group Leaders
