What are the responsibilities and job description for the Administrative Assistant position at Archdiocese of San Antonio Careers?
Description
Employment Status: Part-Time
FLSA Status: Non-Exempt (Hourly)
Schedule: 1:30PM - 6:00pm Tuesday - Friday
Reports to: Pastor
Summary
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Position Responsibilities
Minimum Qualifications:
Education
The Archdiocese of San Antonio is an Equal Opportunity Employer.
Employment Status: Part-Time
FLSA Status: Non-Exempt (Hourly)
Schedule: 1:30PM - 6:00pm Tuesday - Friday
Reports to: Pastor
Summary
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Position Responsibilities
- Answers and transfers phone calls, screening when necessary
- Maintains filing systems as assigned
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Responds to and resolves administrative inquiries and questions
- Coordinates and schedules travel, meetings, and appointments
- Prepares agendas and schedules for meetings
- Records and distributes minutes or other records for meetings
- Maintains office supplies and coordinates maintenance of office equipment
- Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
- Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
- Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
- Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
- Performs other duties as assigned.
Minimum Qualifications:
Education
- High school Diploma or equivalent
- Associate’s degree preferred
- At least three (3) years’ experience of working in an administrative role providing direct support
- Bilingual in Spanish and English
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
- Experience with computer software and Microsoft Office Applications;
- Must be detail oriented, organized, self-motivated, work well independently and on a team;
- Must have good written and verbal skills;
- Must have good critical thinking and problem solving skills.
- Familiarity with social media platforms (such as Facebook, Instagram, and Twitter) and an understanding of how to use them effectively for communication and outreach is helpful (not a requirement).
The Archdiocese of San Antonio is an Equal Opportunity Employer.
