What are the responsibilities and job description for the Bilingual Program Assistant - Seton Home position at Archdiocese of San Antonio Careers?
Description: Workdays: Monday - Friday
Works Hours: 8:00 a.m. - 5:00 p.m.
Location: 1115 Mission Rd., San Antonio, TX. 78210
Mission: Seton Home works to break the cycle of abuse and poverty by providing a caring home, education, and support services necessary to transform the lives of pregnant and parenting teen mothers and their children.
Summary
Provide administrative support to Program Director. Responsible for ensuring compliance with Seton Home’s internal policies, TDPRS (Texas Department of Protective and Regulatory Services) Minimum Standards and ORR Program Standards, in regard to filing and documentation for each resident. Conduct data entry, filing, scheduling, and word processing duties as assigned by Program Director. Operate under direct supervision of Program Director and work closely with program staff.
Position Responsibilities
Communication
Critical Thinking
Customer Service
Integrity / Honesty
Technology
Requirements
Minimum Qualifications:
Travel requirements for the position includes 10% local and 10% overnight.
Physical Requirements
The position requires the following physical demands in the frequency noted:
C = Constantly (2/3 or more of the time) O = Occasionally (Up to 1/3 of the time)
F = Frequently (From 1/3 to 2/3 of the time) R = Rarely (less than on hour per week)
Physical Demands
Frequency
Lifting up to 30 pounds
O
Reach above shoulder height
O
Sitting
F
Reach below shoulder height
O
Walking
F
Driving
O
Running
O
Stooping
O
Standing
F
Pushing
O
Bending waist (forward or sideways)
O
Pulling
O
Balancing
O
Talking
O
Squatting
O
Hearing
O
Climbing
O
Crawling
O
Repetitive motions
O
Disclaimer
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**
Seton Home is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at www.setonhomesa.org. You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.
Works Hours: 8:00 a.m. - 5:00 p.m.
Location: 1115 Mission Rd., San Antonio, TX. 78210
Mission: Seton Home works to break the cycle of abuse and poverty by providing a caring home, education, and support services necessary to transform the lives of pregnant and parenting teen mothers and their children.
Summary
Provide administrative support to Program Director. Responsible for ensuring compliance with Seton Home’s internal policies, TDPRS (Texas Department of Protective and Regulatory Services) Minimum Standards and ORR Program Standards, in regard to filing and documentation for each resident. Conduct data entry, filing, scheduling, and word processing duties as assigned by Program Director. Operate under direct supervision of Program Director and work closely with program staff.
Position Responsibilities
- *Assist with completing and sending daily census
- *Responsible for quarterly reports (client counts, etc.)
- *UAC Portal tracking deadline and entering client information.
- *Track program financial receipts and supporting documentation as assigned by Program Director.
- Track assignments and due dates for Program Director.
- Monitor, track and analyze all internal measurements and tracking tools; report results to Program Director.
- Prepare various reports for ORR as assigned by Program Director.
- *Responsible for tracking notifications, plans of service, and extension letters and collecting supporting documentation.
- Help prepare and attend bi-weekly staffing meetings, record meeting minutes and inform staff of information via email.
- Research community for classes, activities and opportunities for collaboration that would benefit clients.
- Other duties as assigned by Director, Senior Director or Vice President.
Communication
Critical Thinking
Customer Service
Integrity / Honesty
Technology
Requirements
Minimum Qualifications:
- Education
- High School Diploma or Equivalent; associate or bachelor’s degree preferred.
- Experience
- Minimum of 1-year administrative assistant experience preferred.
- License and Credentials
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
- Must provide immunization/shot records.
- Submit to a state and federal background check, Child abuse and neglect registry check, and Tuberculosis screening.
- Be physically, mentally, and emotionally capable of performing assigned tasks and have the skills necessary to perform essential duties and responsibilities
- Varicella: two doses of varicella vaccine (at least 4 weeks apart) OR born in the United States before 1980 with a reported history of chickenpox (verified by an adult present at the time of illness) OR titers indicating varicella immunity OR documentation from healthcare provider verifying previous infection.
- MMR: two doses of MMR vaccine (at least 4 weeks apart) OR titers indicating immunity to all three diseases
- DTaP or DTap: Complete primary vaccination series. If primary vaccination series completed in childhood, one DTaP dose in adulthood.
- Influenza: one dose annually during flu season.
- Experience with computer software and MS Office (i.e. MS Word, Excel, Outlook, and OneDrive);
- Must apply concepts of basic mathematics including addition, subtraction, division and multiplication.
- Must possess the ability to calculate statistics.
- Must be detail oriented, organized, self-motivated, work well independently and on a team.
- Must have good written and verbal skills.
- *Bilingual: Fluent in English/Spanish with regards to reading, writing, speaking, and comprehension of the spoken language.
Travel requirements for the position includes 10% local and 10% overnight.
Physical Requirements
The position requires the following physical demands in the frequency noted:
C = Constantly (2/3 or more of the time) O = Occasionally (Up to 1/3 of the time)
F = Frequently (From 1/3 to 2/3 of the time) R = Rarely (less than on hour per week)
Physical Demands
Frequency
Lifting up to 30 pounds
O
Reach above shoulder height
O
Sitting
F
Reach below shoulder height
O
Walking
F
Driving
O
Running
O
Stooping
O
Standing
F
Pushing
O
Bending waist (forward or sideways)
O
Pulling
O
Balancing
O
Talking
O
Squatting
O
Hearing
O
Climbing
O
Crawling
O
Repetitive motions
O
Disclaimer
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**
Seton Home is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at www.setonhomesa.org. You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.
