What are the responsibilities and job description for the Bilingual Program Assistant - Seton Home position at Archdiocese of San Antonio?
Job Type
Full-time
Description
Workdays : Monday - Friday
Works Hours : 8 : 00 a.m. - 5 : 00 p.m.
Location : 1115 Mission Rd., San Antonio, TX. 78210
Mission : Seton Home works to break the cycle of abuse and poverty by providing a caring home, education, and support services necessary to transform the lives of pregnant and parenting teen mothers and their children.
Summary :
Provide administrative support to Program Director. Responsible for ensuring compliance with Seton Home's internal policies, TDPRS (Texas Department of Protective and Regulatory Services) Minimum Standards and ORR Program Standards, in regard to filing and documentation for each resident. Conduct data entry, filing, scheduling, and word processing duties as assigned by Program Director. Operate under direct supervision of Program Director and work closely with program staff.
Position Responsibilities :
- Assist with completing and sending daily census
- Responsible for quarterly reports (client counts, etc.)
- UAC Portal tracking deadline and entering client information.
- Track program financial receipts and supporting documentation as assigned by Program Director.
- Track assignments and due dates for Program Director.
- Monitor, track and analyze all internal measurements and tracking tools; report results to Program Director.
- Prepare various reports for ORR as assigned by Program Director.
- Responsible for tracking notifications, plans of service, and extension letters and collecting supporting documentation.
- Help prepare and attend bi-weekly staffing meetings, record meeting minutes and inform staff of information via email.
- Research community for classes, activities and opportunities for collaboration that would benefit clients.
- Other duties as assigned by Director, Senior Director or Vice President.
Competencies : Communication
Critical Thinking
Customer Service
Integrity / Honesty
Technology
Requirements
Minimum Qualifications :
High School Diploma or Equivalent; associate or bachelor's degree preferred.
Minimum of 1-year administrative assistant experience preferred.
Reliable transportation
Able to show proof of immunity to vaccine-preventable diseases transmitted by the respiratory route if working directly with unaccompanied children.
Minimum Knowledge and Skills :
Travel Requirements :
Travel requirements for the position includes 10% local and 10% overnight.
Physical Requirements :
The position requires the following physical demands in the frequency noted :
C = Constantly (2 / 3 or more of the time) O = Occasionally (Up to 1 / 3 of the time)
F = Frequently (From 1 / 3 to 2 / 3 of the time) R = Rarely (less than on hour per week)
Physical Demands
Frequency
Lifting up to 30 pounds
Reach above shoulder height
Sitting
Reach below shoulder height
Walking
Driving
Running
Stooping
Standing
Pushing
Bending waist (forward or sideways)
Pulling
Balancing
Talking
Squatting
Hearing
Climbing
Crawling
Repetitive motions
Disclaimer :
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.)
Seton Home is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at www.setonhomesa.org . You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.
Salary Description
18.91
Salary : $19
