Office Manager - Senior Services Program - Catholic Charities

Job Type

Full-time

Description

Work Hours: 8:30 a.m. - 5:00 p.m.

Workdays: Monday - Friday, occasional evenings and weekends

Location: 202 W. French Place, San Antonio, TX, 78212

Mission: The mission of Catholic Charities is to provide for the needs of our communitythrough selfless service under the sign of love.

Summary

The Senior Services Office and Data Manager is responsible for all data entry as directed. This position also covers administrative duties such as making copies, scanning receipts, managing inventory, sorting mail, and file maintenance, scribe meeting minutes and maintain all records related to office activities and other matters. Other duties include representation of Senior Services Department and Catholic Charities in the community.

Position Responsibilities

• *Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested.
• *Collaborates with Senior Director and Program Director to monitor and track program data, outcomes and outputs.
• *Summarizes data in preparation of standardized reports.
• *Scan and organize all program receipts and assist with tracking for grant reporting.
• *Enter all invoices into accounting software in a timely manner.
• *Manage office inventory of supplies and equipment.
• *Order and purchasing office supplies as necessary, with approval from Senior Director and/or Program Director.
• *Sorting incoming and outgoing items for mail.
• *Deliver mail to post office when necessary.
• *Receive and compile survey results as directed.
• Other duties as assigned by the Program Director, Senior Director, and/or Vice President of Programs.
  
  

Competencies:

Communication

Integrity / Honesty

Results Oriented

Technology

Thorough

Requirements

Minimum Qualifications:

• Must be at least 21 years old
• Education
• High school diploma/GED required.
• Associate's degree in business-related field, community health, or social work preferred.
• Experience
• Minimum of 2 years' experience in office administration, program support, customer service, case management and/or data entry.
• License and Credentials
• Reliable transportation
• Valid driver license
• Clean driving record
• Valid vehicle liability insurance

Minimum Knowledge and Skills:

• Strong understanding of issues related to aging and social isolation of older adults.
• Knowledge of community resources and social services.
• Proficiency with personal computer, email, internet, and computer software including Microsoft Office 365; experience with Charity Tracker, GivePulse and other database systems preferred.
• Ability to work in a culturally sensitive manner with people of various backgrounds.
• Ability to build strong relationships.
• Demonstrated ability for collaborative work in a team environment, as well as ability to work independently and proactively to meet expected deadlines.
• Ability to maintain appropriate ethical boundaries and professional relationships.
• Must be flexible and adaptable and be comfortable scheduling and rescheduling a day's activities based on multiple factors.
• Must be detail oriented, organized, self-motivated, work well independently and on a team.
• Must have good written and verbal skills.
• Must have good critical thinking and problem-solving skills.
  
  

Travel Requirements:

Travel requirements for the position includes 25% local and 0% overnight.

Disclaimer

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position .**

Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website atwww.ccaosa.orgYou must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.

Salary Description

$19.50