Staff Accountant Level II – Pastoral Ministry Center Accounting Services

Description

FLSA Status: Exempt (Salary) 

Position Type: Full-time

Schedule: Monday – Friday (8:30am-5pm, Flexibility to work extended hours as needed to meet departmental goals and deadlines) 

Reports to: Senior Accountant for Pastoral Ministry Center Accounting Services 

Location: Pastoral Ministry Center - Business Office 

Benefits may include:

Paid Holidays/Holy Days

403b Retirement

401 (a) Pension Plan 

Medical, Dental, Vision, Life

Employee Assistance Program

Short-term/Long-term Disability

Summary: This position is responsible for performing routine and complex accounting and analytical work requiring professional knowledge of the theory and practice of classifying, recording, and analyzing accounting records and financial transactions and generating and analyzing financial reports.

Position Responsibilities:

Leadership

• *Assist in implementing process improvements.
• *Assist in reconciling work of Level I staff accountants.
• *Assist in reconciliation of audit schedules.

General Ledger and Financial Reporting

• *Update and maintain accounting journals, ledgers and other records detailing financial transactions in an accurate, organized manner within prescribed periods.
• *Maintain and reconcile monthly reports, invoices, statements, and other records of financial transactions.
• *Reconcile multiple bank and investment accounts.
• *Initiate bank ACH and wire transactions.
• *Responsible for month-end close transactions for multiple funds including the preparation and review of financial data, research discrepancies, and correcting journal entries accordingly.
• *Analyze variances on balance sheet and income statement accounts to identify potential issues prior to close.
• *Prepare monthly reconciliations of balance sheet accounts noting resolution of any reconciling items.
• *Assist in streamlining and modifying the month-end closing process.
• *Review financial data and maintain documented records supporting financial data used in analysis.
• *Prepare monthly variance analysis with detailed explanations.
• *Generate monthly financial reports (balance sheet, income statement, general ledger) for budget manager review.
• *Import annual budget into financial database.
• *Ensure that all capital expenditures are properly classified for depreciation.
• *Prepare audit schedules and pull samples for annual financial audit.

Accounts Payable

• *Review check requests for adherence to Archdiocesan check request policy. Verify invoice details match check request amount, GL account coding is accurate and verify that all requests have proper supporting documents.
• *Enter invoices into financial database, generate invoice reports, verify the accuracy of data entry and post invoices to the GL (general ledger.)
• *Maintain vendor records in Accounts Payable module by updating addresses as necessary and inactivating duplicate vendor records.
• *Reconcile A/P subsidiary ledger to the general ledger.
• *Communicate with vendors to resolve billing discrepancies and past due invoices.
• *Answer inquiries from Pastoral Center personnel regarding policies and best practices.
• *Prepare Accounts Payable audit schedules for annual audit by downloading required reports from financial database.
• *Ensure completeness and accuracy of 1099 vendors and generate accurate 1099s in compliance with IRS (Internal Revenue Service) regulations.

Accounts Receivable

• *Generate monthly invoices for archdiocesan assessments and insurance premiums and email to location personnel. 
• *Post invoices to the general ledger.
• *Post adjustments and credit memos as required for archdiocesan property insurance premiums.
• *Prepare and post miscellaneous accounts receivable journal entries.
• *Verify and post payments data entered by Cashier.
• *Send electronic payment reminders for past due amounts and follow up with location personnel, as necessary.
• *Reconcile the A/R subsidiary ledger to the general ledger.
• *Update combined second collection report for all archdiocesan second collections and send emails to all locations past due on remittances.

General

• Adhere to safety training and protocols daily and take precautionary measures to ensure the safety and well-being of self and others. 
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee must take a solution-oriented approach in their interactions and undertakings and be a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Perform other duties and assist with special projects as assigned.

                                                                              *Essential Functions-ADA 

Requirements

Minimum Qualifications:

 Education 

• Bachelor’s degree in accounting or finance

Experience 

• Minimum of three (5) years of experience in all processes of accounting

Minimum Knowledge and Skills: 

• Advanced knowledge and ability to adhere to Generally Accepted Accounting Principles (GAAP) for nonprofits.
• Knowledge of federal, state, and county tax codes and exemptions relevant to religious nonprofits.
• Computer proficient in Microsoft Office Suite and Adobe Acrobat. Intermediate to advanced skills in Microsoft Excel are required.
• Hands-on experience with Blackbaud Financial Edge accounting software or any other type of accounting software. 
• Must be detail-oriented, organized, self-motivated, work well independently and in a team.
• Must have good written and verbal skills.
• Must have effective interpersonal skills and ability to maintain positive working relationships.
• Must have good critical thinking and problem-solving skills.
• Ability to work in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.

Travel Requirements:

Travel requirements for the position include less than 5% local and 0% overnight.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.