What are the responsibilities and job description for the Executive Assistant to the President, Seattle Prep position at Archdiocese of Seattle Catholic Schools?
Position Type :
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Secretarial / Clerical / Secretary / Administrative Assistant
Date Posted : 12 / 4 / 2024
Location :
Seattle Prep, Seattle
Purpose :
The Executive Assistant to the President provides high-level administrative support, ensuring the efficient functioning of the President’s Office. Manages the President’s office and provides comprehensive support to the President and Board of Trustees. This role requires outstanding organizational skills, discretion, and an understanding of the school’s mission and Jesuit values. The Executive Assistant will manage communications, coordinate events, handle scheduling, and support strategic initiatives in collaboration with school leadership.
Essential Functions :
- Serve as a welcoming, discrete, and effective representative of the President’s office, which includes greeting guests and providing hospitality.
- Build and maintain positive relationships with staff, faculty, parents, alumni, and community members, embodying the school’s values in all interactions.
- Provide complex calendaring support for the President including scheduling meetings with internal and external constituents, creating and distributing agendas and supporting materials, booking rooms, and ensuring technology and layout are appropriate.
- Act as liaison to the Board of Trustees, including meeting scheduling and logistics, Board packet preparation and distribution, taking and distributing minutes at Board meetings.
- Ensure meeting agendas and supporting materials and presentations are prepared and distributed.
- Serve as a primary point of contact for the President’s Office, prepare correspondence, screen calls, and handle sensitive information confidentially.
- Schedule donor and cultivation visits.
- Manage the budget and expense reconciliation for the President.
- Coordinate travel and conference registration and logistics for the President.
- Manage special events sponsored by the Office of the President.
- Prepare reports, presentations, and meeting agendas, and take minutes at meetings as needed.
- Answer, screen, and route phone calls as appropriate.
Minimum Qualifications :
Compensation & Benefits :
Salary Range : $80,000 - $87,000 annually. Salary is determined based on skills and qualifications.
Our outstanding benefits package includes an allowance of $19,800 annually (pro-rated for part-time employment) that may be applied to benefits including medical, dental, vision, life, disability insurance and flexible spending account. Employees who do not elect insurance may choose to receive the benefits allowance as supplemental pay. Our 403b program includes up to a 7.5% employer contribution when employee match considerations are met. Tuition remission, generous time off, sick leave, and a school sponsored medical leave program are also significant parts of our benefits package.
Application Process :
Please submit a resume and cover letter online : https : / / www.seaprep.org / about-prep / employment
Seattle Preparatory School does not discriminate in its employment decisions or practices on the basis of gender, age, race, color, marital status, honorably discharged veteran or military status, national and ethnic origin, sexual orientation or any disability which can be reasonably accommodated in the administration of its educational policies and school administered programs.
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Salary : $80,000 - $87,000
