What are the responsibilities and job description for the Bookkeeper - PT position at Archdiocese of St. Louis?
The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.
Job Summary
Responsible for maintaining records for general ledger, subsidiary ledgers, accounts receivable, accounts payable, other accounts and current financial information on all funds. Receives little direct supervision and only general oversight from Pastor, Administrator, Principal or Business manager. May utilize accounting computer program to process and keep records. Requires Bachelor’s Degree in Accounting or equivalent, plus bookkeeping experience.
Job Responsibilities
- Provides bookkeeping for the parish and elementary school.
- Maintains all parish accounting records on current Archdiocesan recommended software.
- Maintains subsidiary records of tuition, and related fees. Prepares bi-monthly statements, email reminders, and initiates collection activities.
- Creates invoices for payment.
- Initiates all bank transfers and related activities, including SLAF accounts. Reconciles all parish accounts.
- Reviews monthly statements and prepares related status reports.
- Prepares monthly financial statements for Finance Council, with additional reports as needed.
- Coordinates development of parish and school budgets.
- Liaison for parish organizations’ financial activities.
- Prepares reports and spreadsheets.
- Enters weekly contribution deposits, tuition payments, & other donations
- Responsible for annual tax forms, annual payment history for parents needed for tax purposes.
- Responsible for tax forms associated with raffle winners in accordance with state & federal laws.
- Manages TTEF scholarship website.
- Records payroll payments.
Job Requirements
- Bachelor’s degree in Accounting
- Three to five years’ experience in bookkeeping
- Previous experience in QuickBooks, Microsoft Word, Excel, and Access.
- Previous training or applicable experience
- Previous experience in Servant Keeper and Parish Helper desirable
- Skilled in using personal computers, including email and internet
- General knowledge and support of the Catholic Church, Catholic sacraments, Catholic rites and liturgies
- Must have organizational skills
- Must have ability to meet deadline
- Must have ability to maintain confidentiality
- Must be able to work with Pastor, Business Manager and Parish Council
- Must be able to work with employees on payroll and benefits issues
- Accountable for Parish funds
- Must meet deadlines for payroll taxes, tax and other reporting and bill payment to avoid significant financial penalties
The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.
