What are the responsibilities and job description for the Office Manager position at Archdiocese of St. Louis?
Inspired by the teachings of Jesus Christ, the mission of Cardinal Ritter Senior Services is to be a recognized provider in giving person centered care through an integrated continuum of quality residential, healthcare, and supportive social services for senior adults throughout the Archdiocese of Saint Louis.
Job Summary
Cardinal Ritter Senior Services, one of South County's largest nonprofit senior living communities, seeks a compassionate and experienced Office Manager to join our team. Our mission is to create communities that promote the dignity of human life and reflect the spirit of Jesus Christ. We proudly provide physical, social, and spiritual care for older adult residents...but we need your help.
Position Overview:
As the Office Manager for Mary Queen and Mother Center (MQMC), you will be the first point of contact for residents, families, and guests, creating a warm and welcoming atmosphere. A positive attitude is essential, as you represent the community's spirit. This role involves customer service, office management, receptionist oversight, and administrative support for MQMC staff. Must adhere to HIPAA guidelines. This is an hourly position.
Available Shifts: Full-Time Days
Available Wage: $18-20/hour
Key Responsibilities:
- Greet residents, guests, and families, fostering a welcoming environment.
- Supervise, schedule, and evaluate receptionists.
- Manage office supplies, maintenance requests, and front desk operations.
- Answer calls, direct messages, and maintain the visitor sign-in registry.
- Prepare menus, newsletters, correspondence, and resident files.
- Coordinate clergy services for Masses and manage related stipends.
- Maintain records, petty cash logs, apartment keys, and staff schedules.
- Assist MQMC staff with tasks, tours, and other administrative needs.
Knowledge & Experience Requirements:
- Experience working with senior adults.
- Proficiency in Microsoft Office required; office management experience preferred.
Skills & Attributes for Success:
- Strong customer service and computer skills.
- Sociable, reliable, and cooperative, with the ability to multi-task.
- Team-oriented with good judgment and problem-solving skills.
Relationship Requirements:
Frequent interaction with residents, vendors, visitors, and family members is essential. Collaboration with MQMC staff is required daily.
Resources Managed:
Responsible for a long-term care community of 110 residents and 40 staff members. Oversees 3–6 receptionists.
Cardinal Ritter Senior Services does not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs and activities. Cardinal Ritter Senior Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or disability.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screenings will include criminal background check and other background checks (as needed), Family Care Safety Registration, drug screen, an employment and education or licensure/certification verification, and Covid-19 and Influenza vaccination. Various positions will require physical examination, Tuberculosis screening and Hepatitis A. All offers are contingent upon successful completion of required screening.
Salary : $18 - $20
