What are the responsibilities and job description for the Archives Specialist position at Architect of the Capitol?
This position is assigned to the Architect of the Capitol (AOC), Office of the Chief Administrative Officer, Curator Division, Records Management and Archives Branch (RMAB). The RAMB preserves and safeguards the AOC archival collection, which consists of the historically valuable drawings and textual records (paper, electronic and other formats) that document the administrative history of the AOC and the Capitol Complex, to support the AOC’s ongoing business and construction needs.
Qualifications:
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards
Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, an applicant's one full year (52 weeks) of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance.
To qualify at the GS-12 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-11 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis:
- Providing technical guidance, direction and training to assist others with understanding records lifecycle concepts (e.g. records creation, maintenance, and final disposition).
- Developing records schedules.
- Conducting records management (RM) projects.
- Processing outgoing and incoming records center and archives records transfers.
- Researching records and applying access restrictions to respond to records and information requests.
Responsibilities:
The Records Management and Archives Branch (RAMB) also provides records management services for the agency, including but not limited to maintaining the AOC records schedules and providing guidance on the records policies and schedules.
The Archives Specialist performs duties involving records management and archives. Primary responsibilities are records management, reference and research and archival description.
Records Management
Supports the development and revision of records policies, schedules and procedures based on National Archives and Records Administration (NARA) and records and information management (RIM) standards and best practices.
Appraises records, physical and electronic, to discern their function, content, evidential or informational values to recommend appropriate dispositions. Assesses and researches their significance and uniqueness in documenting the history of the AOC and the Capitol Complex. Compares comparable records in the AOC and other agencies.
Assists with providing records management (RM) guidance and technical support to agency managers and staff. Undertakes and coordinates RM projects with agency offices, such as records inventories and migrations to electronic document management systems (EDMS).
Ensures the appropriate disposition and retention of agency records. Assists with providing records disposition and retention guidance and technical support to agency offices.
Facilitates and manages permanent records transfers to the archives. Identifies and resolves issues, such as transfer gaps.
Prepares and provides training, outreach and tours to promote RM and the archives. Assists with conducting records management liaison (RML) meetings and trainings. Contributes content for the branch’s intranet presence.
Reference and Research
Provides archival reference and research assistance to AOC leadership, managers, employees and contractors in support of official agency business, the daily operations of Capitol buildings and grounds and the management of construction, renovation and conservation projects.
Contributes to the branch’s expertise in and knowledge of the history of the AOC, the Capitol Complex and affiliated subjects. Supports the response to historical research inquiries from other Congressional entities, such as the Office of the Senate Curator, the House Office of Art and Archives, the Library of Congress (LOC) and the U.S. Capitol Historical Society Fellows as needed.
Applies reference and access policies and procedures, including safeguards to protect personally identifiable information (PII), procurement sensitive and other controlled unclassified information (CUI).
Archival Description
Contributes to archival description and indexing projects. Contributes data for the archival collection management systems (CMS) and finding aids. Identifies knowledge gaps and contributes to the creation and revision of archival finding aids to facilitate research of the archival collection.
Supports categorizing records to the correct record group, series and subseries. Helps research the provenance for ambiguous, disorganized and complex record collections. Helps identify when changes and reallocations to record series and record groups are necessary to maintain the correct organizational alignment and structure.
Communicates effectively, orally and in writing.
The incumbent is responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.
Performs other related duties as assigned.
Salary : $94,199 - $122,459
