Project Coordinator, BlueFox Furniture

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is "Yes!", then we have an opportunity that will excite you.

BlueFox Furniture is currently looking for a detail-oriented, self-sufficient Project Coordinator to join our Chicago area team in our Chicago or Downers Grove office location. This role will provide high-level support to the project team by coordinating the timely issuance, distribution, and response of information, invoices and correspondence, and complete other tasks as assigned.

At BlueFox, you'll have the opportunity to improve project performance, set up processes, and drive your own success from day one!

We are dedicated to the well-being of our associates. Our compensation and benefits package not only supports our associates and their families, but benefits both local and international communities.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

BlueFox Furntiure is proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

• Prepare contractual documents for signature as directed by Projects Managers and ensure compliance (Subcontracts, Purchase Orders, Change Orders and other similar agreements)
• Maintain various trackers for Project Team including SalesForce project pipeline, manufacturer database and contact lists, and updating PO #s, invoice amounts and tracking information to our global project tracker
• Receive and review Order Acknowledgements. Add information such as sales order # and ship date to project tracker. Compare information against Purchase Order BOM and flag any discrepancies to Project Manager.
• Collecting insurance requirements from installers and following up with them on project schedules, product shipments and receiving reports.
• Set up new project folders and save documents into project folder in organized manner.
• Prepare project closeout documents.
• Schedule new product presentations with vendors and order samples as needed
• Schedule project photos with the marketing team.
• Typing and preparing various items such as letters, meeting minutes, weekly updates, memos and expense reports
• Improve Viewpoint templates and other internal workflow processes
• Preparation for meetings and trainings that includes coordinating with various offices, obtaining materials, and scheduling lunches
• Coordinate and book travel for Project Team as needed
• Communicate with vendors and customers alongside the Project Team
• Assist with the set up and maintenance of projects in applicable management software
• Coordination with accounting team.  

• 3-10 years of related experience, executive assistant or furniture or construction administration experience considered a plus
• Bachelor's degree
• Excellent computer skills, must be proficient in Microsoft Suite
• Receptive to learning additional technical skills and integrating new software into day-to-day responsibilities
• Must be extremely organized, self-reliant, proactive, and detail oriented
• Ability to multi-task and willingness to learn is a must

 BlueFox does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.

#LI-QC1 #LI-Onsite #BFF

Salary : $28,000