What are the responsibilities and job description for the Administrative Assistant position at Arctic Air Conditioning?
Company Overview: Since 1977, Arctic Air Conditioning, HVAC, Plumbing, and Electric, located in Old Bridge, NJ, has been focused on delivering the best value to our customers. We are seeking passionate, hardworking, career-driven professionals with a customer-focused mentality to join our team.
Salary Range: $22-$26 per hour.
At Arctic Air Conditioning, we are seeking a detail-oriented and analytical Administrative Assistant to join our team and manage utility loan processing, rebate coordination, and high-level analytics to support our operations.
Responsibilities:
- Loan Processing: Manage and process utility loans, ensuring all documentation is accurate, complete, and compliant with company and utility guidelines.
- Rebate Processing: Oversee the submission and tracking of rebates, maintaining meticulous records to ensure timely and accurate processing.
- Contract Understanding: Review and interpret contracts related to utility programs, loans, and rebates.
- High-Level Analytics: Perform data analysis to monitor program performance, identify trends, and provide actionable insights to management.
- Customer Support: Serve as a point of contact for customers with questions about loans, rebates, or program requirements.
- Coordination: Collaborate with internal teams and external utility providers to streamline processes and resolve any discrepancies.
Qualifications:
- Proven experience in administrative roles, with a focus on contracts, loans, or rebates.
- Strong analytical skills with the ability to interpret data and generate insights.
- Exceptional attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Excellent communication and interpersonal skills.
- Familiarity with HVAC industry programs and utility rebates is a plus.
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Arctic Air Conditioning, Heating, Cooling, and Plumbing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Job Type: Full-time
Pay: $22-$26 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Shift:
- Monday - Friday
Experience:
- Rebate and Loan Processing: 2 years (Preferred)
Work Location: In-person
Job Type: Full-time
Pay: $22.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $22 - $26
