Procurement & Supply Chain Specialist II (Heavy Equipment Parts)

The Procurement & Supply Chain Specialist II is responsible for ensuring materials are purchased, received, processed, and distributed to meet project and shop material requirements. This position helps coordinate logistics and implements purchasing and documentation processes to meet project and equipment schedules. Additionally, this position also works with the accounting department in accordance with company policies and represents the company professionally and ethically while developing and maintaining relationships with vendors. This position specifically works with heavy truck and equipment vendors in Alaska and the lower-48. This position is eligible to follow a hybrid schedule working remotely and in-office as needed, based on demands of specific tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

• Assists in supporting the management of all third-party spend within ASRC's Alaska-based operations for heavy truck and equipment parts.
• Ensure the timely flow of information to suppliers, subcontractors, accounting department, specifically accounts payable (AP), shipping and receiving, personnel requesting goods, and job site personnel.
• Work cooperatively with other departments in identifying and improving processes that lead to increased efficiencies throughout the organization.
• Prepare requests for quotation documents
• Generate and expedite purchase orders and manage procurement process in company's ERP system(s)
• Prepare technical bid evaluation documents and submit for review and approval.
• Prepare commercial bid evaluations and submit for review and approval.
• Work effectively with requestors to ensure correct information is provided, and material is purchased in a timely & cost-effective manner.
• Make sure materials ordered are identified appropriately, specifically as they pertain to hazardous material, and work with Shipping & Receiving to ensure they are packaged in accordance with the appropriate federal regulations.
• Ensure vendor and manufacturer documentation required are received in a timely manner
• Assemble information and prepare reports for all ordered materials.
• Review planned and non-planned work activities to ensure timely movement and delivery of goods to their required locations.
• Assist the Procurement & Supply Chain Manager in coordinating various components of project logistics surrounding material receipt, delivery, and acceptance with project personnel.
• Track returns to vendors to ensure goods and credit vouchers are appropriately received.
• Resolve problems concerning purchasing and logistics, supplier or contractor grievances, and claims against suppliers.
• Perform the purchasing process within the organization's ERP system from inception to closeout.
• Locate vendors of materials, equipment or supplies, and consult with them to determine product availability and terms of sales.
• Under the supervision of the Procurement & Supply Chain Manager, analyze aspects of logistics to determine the most cost-effective and efficient means of transporting products or supplies.
• Participate in capturing lessons learned; collaborate with the team to incorporate them in better control processes
• Maintain proper records to document purchases in accordance with company policy.
• Maintain records of goods ordered and received.
• Work directly with the Parts Lead and their alternate primarily, to include the General Foreman, Superintendent, and General Manager of the ASRC Energy Services Equipment (AEQ) shop.
• Travel to the slope as required, usually monthly, to evaluate operations and opportunities for improvements.

LEADERSHIP COMPETENCY REQUIREMENTS FOR INDIVIDUAL CONTRIBUTOR LEVEL

ASRC's Core competencies include Leading Self, Leading People and Leading the Organization. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company. For more information on our core competencies please contact the HR Department and reference the ASRC Leadership Framework.

Time Management

Composure

Self-Development

Learning on the Fly

Functional / Technical Skills

EDUCATION and / or EXPERIENCE

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, climb or balance. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job includes the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in both an office setting and at a construction work site subject to a variety of conditions. The noise level is usually moderate (indoors) to loud (construction site). The work is in a fast-paced TEAM environment and requires collaboration with a variety of departments and. May work with or around large construction equipment

NOTE : This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.

ASRC is a drug-free workplace and pre-employment drug testing is part of the hiring process.

ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status or any other legal protected status. EOE : M|F|D|V EEO Poster

Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.