Parts/ Fleet Asset Management Specialist

The Parts/ Fleet Asset manager will be managing inventory, overseeing the parts department, ensuring adequate stock level are maintained to ensure the department is properly flowing to eliminate down time of the fleet. They will oversee and optimize all aspects of Arctic’s vehicle fleet, including, but not limited to, Scheduled maintenance, driver management, and compliance with regulations, ensuring efficient and cost-effective operations.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

All duties are for “in House repairs and Maintenance” we are not a retail customer-based repair facility.

• Monitoring inventory levels and ensuring adequate stock of parts and supplies.

• Implementing and maintaining inventory control systems.

• Ordering new parts as needed.

• Managing inventory turnover and minimizing stockouts.

• Ensure adequate supplies of products and equipment

• Participate in month end inventory reconciliation

• Leverage and implement best practices driving continuous inventory improvements

• Improve business results for all inventory-related criteria

• Report timely communications to supervisor (shop foreman)/ operations manager on exceptions, changes to the facility/transport environment, problem resolution, and equipment/service needs; provide input to resolve capacity and service needs

• Forecast what the department’s needs are to keep parts department well stocked and can see what may be projected for future projects.

• Manage Repair load level in shop to maintain a smooth service turn around.

• Perform other duties as assigned

• Software Based Fleet/Asset management system to include review of daily entered issues and placing parts orders for item need to repair said units.

• Creating invoices on parts/labor needed to repair said unit and forward to AR dept for billing

• Daily Data entry

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High School diploma or equivalent

• One to Two years of work experience preferred in Parts or Fleet Maintenance operations

• Proficient in MS Office including Excel, Access, and Word; Fleetio

• Ability to work independently with minimal supervision. Be motivated and have drive.

• Strong organizational and time management skills to prioritize multiple demands

• Strong analytical skills with attention to details

• Strong verbal and written communication skills

• Exceptional work ethic, energy, and drive

• Demonstrates alignment with company's code of ethics

You should be proficient in:

• High School / GED
• Basic Computer Skills
• Microsoft Excel