What are the responsibilities and job description for the Agency Administrator - Westcor Land Title Insurance Company position at Ardán, Inc., A Community of Companies?
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Position Summary :
Responsibilities include ensuring the efficient and smooth day-to-day operation of our office, making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have strong verbal and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
Essential Functions :
- Answers telephones in a prompt, courteous and efficient manner. Directs callers to the appropriate person or area and captures accurate messages. Responds to internal inquiries.
- Remains informed and prepared to provide information about the location of personnel who are outside of the office and how they can be contacted
- Receives and processes requests for policy and endorsement forms
- Receives and processes questions about Insured Closing Letters
- Calls / emails agents on remittance reminders
- Pre-processes title policy reports, submits to corporate, sends checks to accounts receivable
- Receives Agent Statements. Sends statements to appropriate agents & assists agents with questions
- Compose, edit and type letters, memorandums, faxes and transmittal's and maintain spreadsheets.
- Compile, organize, and accurately finalize documents for signature and / or other distribution.
- Maintain document logs; oversee document distribution.
- Schedule appointments and maintain calendars.
- Screen, handle, forward direct and place telephone calls for staff.
- Schedule conference rooms for meetings and arrange for catering as appropriate.
- Sort, open, deliver and process incoming mail, packages or internal correspondence.
- Arrange for courier or overnight services.
- Submit requests for supplies.
- Operate office equipment such as facsimile machines, photocopiers, scanners, telephones with voice mail capabilities, color copier.
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Other Functions :
Qualifications :
Education :
We offer some great perks :
Ideally this role will be a Full-Time position.
Willing to consider a Part-Time role with option to move into Full-Time, however.
Remote Opportunity in Arizona, Nevada, or California
Salary Range is $60,000.00 - $70,000.00 per year.
The salary range listed here has been provided to comply with local regulations and represents a potential range for this role. Actual rate may vary within the range provided, depending on a number of factors, including experience and location.
Physical Demands :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands and fingers to type and reach. The employee may occasionally be required to lift and / or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
Work Environment :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
NOTE : This job description is not intended to be an exhausted list of duties, responsibilities, or qualifications associated with the job.
About Ardán, Inc., A Community of Companies :
Westcor Land Title Insurance Company is the nation’s largest independent title insurancebusiness. Founded by agents to bring innovative solutions to the title insurance market,Westcor delivers technology-driven products and services to make the real estate closingprocess faster and more efficient while driving the continued success of independent titleagents, their customers, and Westcor partners across the title industry. Westcor Land TitleInsurance Company is rated A” (A Double Prime) by Demotech Rating Inc. Based in Maitland, FL,Westcor has regional offices throughout the United States.www.wltic.com
Salary : $60,000 - $70,000
