U.S. Field Executive Assistant

The immediate objective of this order is to provide administrative staff to assist with Administrative Support for the U.S. Field team and also provide IT Technical Administrative support to the Office of Administrative Services within GM. Administrative Support for the U.S. Field will consist of performing sensitive and highly visible administrative functions for executives of the U.S. Field. This position requires excellent verbal, writing and overall communication skills. The Executive Assistant role plans and produces executive correspondence, operates general office equipment and is proficient with Office Suite software applications. The Executive Assistant will manage multiple schedules and calendars. This position often has access to activities of a highly confidential nature that may require comprehensive knowledge of organizational policies, practices, and procedures. This position must also be able to administer specialized programs. The contractor will also provide separate staff that will be assigned GM IT technical administrative support. This support includes responsibilities with management objectives relating to IT assets and special projects. Specifically, the contractor shall supply staff responsible for supporting several IT strategic initiatives, which involve conducting interviews with stakeholders in appropriate spaces, assessing and compiling relevant data for appropriate federal intervention, and forming feasible strategic recommendations to meet the program’s mission-specific IT asset needs.

Background

The Office of Administrative Services (OAS) was created to provide operational support services of the highest quality to Global Markets (GM) and International Trade Administration (ITA) staff. The OAS provides objective, fair and consistent advice and guidance to GM through the dissemination of information on policies and processes. As a customer advocate, the OAS team works to obtain the voice of the customer and advocates on behalf of GM. OAS routinely provides administrative and program management oversight within GM. Using this valuable feedback and experience working with other GM customers, OAS is able to recommend improvements to several important key program and administrative areas. OAS partners with ITA and the Department to ensure best program administrative management systems are implemented. Administrative IT Services will be needed for the Office of Administrative Services, Administrative Services will be needed for the U.S. Field team within Global Markets as well.

Responsibilities

• Performs sensitive and highly visible administrative functions the U.S. Field that require the following:
• Strong interpersonal skills and the ability to work effectively in a team environment.
• Excellent verbal and written communication skills.
• Detail-oriented with strong organizational skills.
• Ability to adapt to changing priorities and work under deadlines
• Plans and produces executive correspondence, without the need for continual improvements or revisions
• Participates in U.S. Field calls as needed
• Operates general office equipment and is experienced with Microsoft Office Suite software and other applications such as SharePoint.
• Coordinates / Manages schedule and calendars as needed for U.S. Field Executives
• Manages U.S. Field documents in Sharepoint and other network shared drives
• Assists with the preparation and distribution of various reports by established deadlines and supports U.S. Field projects and initiatives as needed.
• Responsible for submitting a weekly report to U.S. Field leadership on a weekly basis, as determined by U.S. Field Executive Staff no later than COB each Wednesday reporting on the activities for the week.
• This is an in-person/in office position with appropriate office / business or business casual attire.
  

Qualifications

• 6 Years of work experience working as an Executive Assistant or similar role
• Knowledge of Outlook and Microsoft Office Suite (MS) products
• Advanced Proficiency in Project Management Concepts
• Advanced knowledge reading, editing, generating graphs and performing calculations in MS Excel
• Excellent writing and communication skills
• Ability to compile and analyze data and provide recommendations based upon advanced analysis
• Ability to analyze programs and processes to determine effectiveness
• Ability to operate independently to complete tasks and succeed in a fast-paced environment
  
  

Education

BS/BA degree in a related area (or equivalent)

Benefits And EEO

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off
  
  

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer

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