What are the responsibilities and job description for the Administrative Coordinator position at Ardmore?
Duties and Responsibilities
- Ensure compliance of all reports and maintain necessary documentation for licensing and certification in collaboration with Program Managers.
- Liaison with licensing agencies to include fire inspections; environmental inspections; and ensuring licenses are disseminated.
- Maintain Social Security Administration Eligibility and Representative Payee Reports for persons receiving services. This will include visits to Social Security Office.
- Prepare and submit Medical Assistance Re-Determination Eligibility
- Manage all changes to individual personal finances and address all inquiries and issues from government entities and families concerning accurate management of individual bank accounts.
- Provide review and oversight of all individual spending requests to include vacation package
- Develop a monthly system to identify all individuals whose finances are close to or are over resourced. Work directly with the Program Managers on behalf of the Director to ensure that spending of individuals' funds is properly planned and implemented, in a timely basis so that individuals do not become over-resourced and lose their Medicaid eligibility.
- Review the electronic documentation database to ensure that information is accurate, present and scanned the database.
- Oversee the monthly documentation submitted by the Program Managers. Review the submission of the tracking review sheets with summary page to corporate compliance; monitoring the corrective actions of Managers when records are cited
- Provide administrative support to nursing This includes individual specific training, medication error follow-up and MTTP Compliance. Follow up with Managers whose staff are out of compliance.
- Maintain spending within budget on office supplies for Community
- Prepare, submit and track all Human Resource processes related to Community Living staff, including: Personnel Action Forms, tracking and pre-employment, employee change of information, vacancies, etc.
- Maintain the Community Living Directory of staff per house
Responsible for maintaining documentation and compliance fire evacuation plan, fire drills, safety kits, attendance tracking, vehicle maintenance logs, activities calendars, water temperature logs for administrative office.
Knowledge, Skills & Abilities
- Proficiency on computers, particularly in MS Word, Excel, Outlook
- Excellent written and verbal and non-verbal communication
- Excellent interpersonal
- Demonstrated cultural competence and cultural
- Ability to comply with agency requirements including, but not limited to audits and policies and procedures respectively
WHY YOU’LL LOVE ARDMORE
We offer an exceptional benefits package including:
- Medical, Dental and Vision Insurance (CareFirst)
- 403B Retirement Plan Match - Mutual of America (Up to 6%)
- Group Life Insurance - Guardian (up to $50,000)
- Voluntary Life and AD&D Insurance
- Short Term Disability Insurance (Guardian)
- Employee Assistance Program (EAP)
- Pet Insurance
- Legal Insurance
- $1000 Sign-On Bonus
- $250 Employee Referral Program
- Starting Two Weeks Vacation and Two Weeks Sick Leave (full-time and part-time eligibility)
- 10 Paid Holidays and 2 Floating Holidays
- Employee Discounts (Groupon, Six Flags, Touro University, Hertz car rentals, AMC Theaters Dell computers, etc.)
- Paid On-site Trainings!
- Work in a hybrid environment combining in office and remote work is required. Current requirements are at least 3 days in office.
Salary $55K-$60K
Salary : $55,000 - $60,000
