Administrative Assistant I (Part-Time)

Ardurra is seeking a detail-oriented and proactive Administrative Assistant to provide essential clerical and operational support to our Houston team. This part-time role (approximately 20 hours per week) requires strong organizational, communication, and customer service skills in a fast-paced professional environment.

Primary Duties

• Administrative & Clerical Support
  

  • Coordinate document reproduction, QA/QC backchecks, and project deliverables.

  • Organize and maintain project and document filing systems.

  • Perform data entry, scanning, and general office record-keeping.

• Office & Operations Coordination

  • Front desk support – manage multi-line phones, greet visitors, and handle inquiries.

  • Coordinate new hire onboarding (office access, PTO calendar updates, employee lists).

  • Manage office supplies, snacks, and drinks orders.

  • Oversee office equipment maintenance, furniture repairs, and general office upkeep.

  • Plan and organize team morale events and professional organization functions.

  • Facilitate landlord coordination and office space management

• Project & Meeting Coordination

  • Schedule and organize project and office meetings.

  • Arrange lunch and learn events (headcount, invites, setup, cleanup, PDH documentation).

  • Assist with marketing coordination and proposal reproduction.

• Finance & Shipping Coordination
  • Assist with accounts payable, credit card receipts, and financial transactions.
  • Handle shipping, postage, and UPS label management.

Education and Experience Requirements

• High school diploma or equivalent required.

• 1-3 years of administrative experience (experience in Engineering, Architecture, Law, or Real Estate is a plus).

• Proficiency in Microsoft Word and Excel (PowerPoint and Project experience preferred).

• Strong attention to detail, organization, and multitasking skills.

• Ability to prioritize tasks and work independently in a dynamic environment.

If you thrive in a fast-paced office setting and enjoy keeping things organized, we’d love to hear from you!

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Why Ardurra?

While Ardurra offers competitive compensation and rich benefits programs, it is our culture that truly sets us apart from our peers. We nurture a family-like culture, striving to create a work environment that is enjoyable, challenging and rewarding but also fun. We are acutely focused on developing our staff, whether through our internal Ardurra Academy or through our industry-leading Leadership program. We have made a deliberate and focused commitment to nurture a people-centric culture where people are: valued as individuals; supported in their professional and career development with multiple, varied career paths; provided the tools and resources to be successful, engaged, and satisfied in their work; and positive benefits, time-off programs, and flexibility to help maintain a healthy balance between work and home.

Ardurra is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

NOTICE TO THIRD PARTY AGENCIES:

Ardurra does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agency Agreement, Ardurra will not consider or agree to payment of any referral compensation or recruiter fee. If a resume or candidate is submitted to any hiring manager without a previously signed agreement, Ardurra reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. These candidates will be considered property of Ardurra. We’re not currently looking to add any more agencies to our list of approved vendors, so please do not contact any of our managers or recruitment team with sales calls or details of your candidates.

Education

• High School or better in Accounting

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)