Director of Finance

Overview
We are seeking a skilled and experienced Director of Finance to lead our financial operations. The ideal candidate will possess a strong background in financial operations, knowledge of federal, state, and local laws pertaining to the financial management of a non-profit organization and knowledge of grants management and reporting with all types of grants - federal, state and private foundations. This leadership role requires a strategic thinker who can drive financial performance while ensuring compliance with relevant regulations and standards. The Director of Finance will work closely with the executive leadership team to develop financial plans that align with the organization's goals.

Responsibilities

• Primary responsibility for planning, staffing, budgeting, managing operations of the finance department. This will include direct responsibility for accounting, finance, forecasting, strategic planning, job costing, legal, property management, deal analysis and negotiations, investor relationships and partnership compliance.
• Attend Board meetings and report on financial activities. Directly responsible for the day-to-day supervision of employees performing G/L, AP, AR, payroll, purchasing, and compliance duties to include selection, coaching, evaluating, training, and reviewing performance.
• Manage and organize the financial accounting system to efficiently gather the data needed for producing timely, accurate, and informative periodic reports; includes reconciling the general ledger, conducting month-end and year-end closings, preparing adjusting entries, maintaining the chart of accounts, and preparing financial statements and generating other financial reports as needed by the President.
• Supervise the processing of accounts payable. Review coding compliance, verification, and check approval. Oversee a weekly check run and maintenance of formal vendor filing system to include management of required information on vendors and sub-contractors (W-9, 1099’s).
• Supervise the purchasing process. When needed, review all purchase orders for correct coding, description, and approval.
• Supervise the process of accounts receivable to include timely invoicing and daily deposits and ensure reconciliation of accounts receivable to the general ledger.
• Oversee maintenance of a schedule of critical contract renewal/payment/billing dates.
• Prepare the monthly bank reconciliation. Monitor various accounts (general operations checking, payroll, and other funds held in bank and/or investment accounts) and effectively manage banking, cash and investments in collaboration with investment advisor(s).
• Oversee creation and maintenance of logs/ledgers for supplemental documentation of transactions as needed.
• Oversee maintenance of prepaids schedule for equipment maintenance and insurance (general liability, workers compensation, and malpractice, etc.).
• Responsible for developing, monitoring and management of operating, grant and capital budgets.
• Ensure payroll operations function accurately and efficiently in accordance with related FLSA regulations and compliance with payroll tax reporting.
• Prepares various financial and management reports, coordinates submission of all required data for organizational reports to CEO, the Board of Trustees and NC AHEC program office.
• Maintain and update retirement benefit information and review monthly, quarterly, or yearly retirement/investment reports for accuracy based upon known transactions for compliance with IRS and ERISA guidelines. Review year-end data and testing of the retirement plans. Manage and coordinate annual retirement benefit plan audits.
• Manage and coordinate annual financial audit.
• Coordinate any other supplement or special audits as required.
• Maintain a system of organized files for all grant documentation and reporting.
• Prepare and submit required grant reports in an accurate and timely manner.
• Monitor grant expenditures and budgets and work with departments responsible for grant outcomes.
• Ensure all expenditures and other accounting entries are conducted in accordance with each specific grants’ guidelines, regulations, or circulars.
• Maintain logs/ledgers for supplemental documentation of transactions.
• Coordinate any site visits by granting organizations.
• Responsible for ensuring organizational tax reporting (federal and state taxes, sales tax, W-2, and 1099’s) is done in accordance with laws.
• Responsible for completing the annual 5500 questionnaires.
• Oversee preparation and submission of monthly/quarterly contract billing invoices in an accurate and timely manner.
• Oversee the preparation and submission of required monthly/year-end financial reports to NC AHEC Program in an accurate and timely manner.
• Maintain knowledge of current corporate compliance practice and conduct periodic internal audits of financial operations as deemed necessary.

QUALIFICATIONS

• Knowledge of non-profit corporate finance and accounting operations using GAAP.
• Knowledge of federal, state, and local laws pertaining to the financial management of a non-profit organization.
• Knowledge of grants management and reporting with all types of grants - federal, state and private foundations.
• Skilled in analyzing financial statements and preparing appropriate reports.
• Skilled in exercising initiative, judgment, discretion, and decision-making to achieve organizational objectives.
• Knowledge and skills in developing, implementing, and enforcing corporate compliance plans to prevent fraud, abuse, or other improper business practices.
• Ability to assume hands-on responsibility for accounts payable, payroll, accounts receivable, and purchasing functions if needed.

EXPERIENCE

• Bachelor’s degree in accounting, business, or finance. Minimum 3-5 years' experience as an accounting/finance manager, preferably in a non-profit setting.
• Proficient skills of business application software packages and accounting systems packages.
• Excellent analytical skills with a keen attention to detail.
• Exceptional communication skills, both written and verbal, for effective stakeholder engagement
• Possess strong organizational and time management skills and work independently with demonstrated initiative.
• Strong leadership capabilities with the ability to influence at all levels of the organization.
• Ability to effectively handle multiple projects simultaneously in a deadline driven environment.
• Ability to work with all levels of employees, management, and external agencies to maximize performance, problem solving and results.
• Manage accounts receivable processes to ensure timely collections and cash flow management.
• Implement accrual accounting practices to maintain accurate financial records.
• Conduct risk analysis to identify potential financial risks and develop mitigation strategies.
• Ensure compliance with IFRS and other relevant financial regulations.
• Lead cost management initiatives to optimize operational efficiency and profitability.
• Experience in developing forecasts and managing budgets effectively.
• Collaborate with cross-functional teams to support business objectives through sound financial practices.
• Prepare comprehensive financial reports for executive leadership and stakeholders.

Join our team as the Director of Finance, where your expertise will play a crucial role in shaping our financial future while driving organizational success.

Job Type: Full-time

Pay: $80,000.00 - $95,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• No weekends

Education:

• Bachelor's (Required)

Experience:

• Accounting: 3 years (Required)

Location:

• Rocky Mount, NC 27804 (Preferred)

Ability to Commute:

• Rocky Mount, NC 27804 (Required)

Ability to Relocate:

• Rocky Mount, NC 27804: Relocate before starting work (Preferred)

Work Location: In person

Salary : $80,000 - $95,000