What are the responsibilities and job description for the Associate Vice President, Shared Services (Fixed Term) position at Ares Operations LLC?
Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
Shared Services is a function supporting Ares’ Corporate Services department. This role is responsible for running and optimizing core data processes relating to corporate real estate, employee biographies, business cards and photos, as well as metrics for key areas. In addition, this role manages corporate insurance policies. This role fosters data accuracy, compliance and efficient service delivery across Corporate Services and other related internal groups.
Primary functions and essential responsibilities
Shared Services
Managing and maintaining the global central repository of core data across various platforms within the organization, ensuring data accuracy, consistency, streamlining processes and accessibility.
- Website & RFP Bios: Run the firm’s bio process. Identify and implement process improvements to enhance data accuracy and efficiency across bios composition, including proofreading, editing, formatting and maintenance to conform them to the firm's bios standards.
- Employee Photos: Managing all employee photos internally and externally on the website.
- Employee Business Cards: Oversee all employee business cards, including maintaining standards, templates and approving invoices.
- Content Editing: Managing, formatting and updating website bios, employee photos and other various core data in the website CMS for all Ares websites.
- Investment Committee: Update and maintain central list for quarterly circulation.
- Distribution Lists: Request set up of any new office locations, including making changes to current locations and maintaining list of approved senders.
- Cvent: Account management, administrator and monitoring of usage.
- Daily Badge Reporting: Oversee the collection, validation, and maintenance of Ares office suite access data metrics within PowerBI dashboard, including uploading data and pulling reports from dashboard.
- Corporate Real Estate: Maintain core source information trackers on the firm’s offices and leases. Response to RFP Team requests relating to office or lease-related information.
- Insurance: Manage corporate insurance for the firm, including obtaining, evaluating and getting sign-off on quotes.
- Office Locations: Update and communicate internally and externally to various entry points during office onboarding, changes or closures.
- Core Data Projects: Digital business cards & employee photo automation projects.
Qualifications
Education:
- Bachelor's degree in Business, Information Systems, or a related field
Experience Required:
- 5 years experience in financial services, data management or a related role, with at least 1 year in a management position.
- Experience in corporate real estate, insurance and/or internal core data preferred.
- Information or database management.
General Requirements:
- Ability to work well in an entrepreneurial environment with limited supervision and handle multiple projects in a fast-paced environment.
- Strong communication capabilities, written, proof reading, editing and verbal.
- Superior time management & multi-tasking capabilities.
- Strong organizational, analytical and executive level communication skills.
- High-degree of discretion and professional judgement.
- Detail-oriented with a strong focus on data accuracy.
- Ability to work collaboratively with various departments to ensure data needs are met and support cross-functional projects.
- Proactive in identifying and solving data-related issues.
Reporting Relationships
Global Head of Corporate ServicesCompensation
The anticipated base salary range for this position is listed below. Total compensation may also include a discretionary performance-based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role.
$125,000 - $135,000
The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.
Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
Salary : $125,000 - $135,000
