Confidential Building and Grounds Secretary

Job Description

CONFIDENTIAL BUILDING AND GROUNDS SECRETARY

ARGO COMMUNITY HIGH SCHOOL

IMMEDIATE SUPERVISOR: Director of Buildings and Grounds

CLASSIFICATION: 12-Month Confidential/Non Union Staff with Flexible Arrangements

Primary Responsibilites

The ideal candidate will:

• Respond to requests of Director of Buildings & Grounds (B&G) and Assistant Superintendent of Finance/CSBO.
• Maintain confidentiality.
• Develop a schedule with vendors that provide preventative maintenance services and are audited every 2-4 years (the year before a contract renewal).
• Perform all accounting functions and inventory for B&G including ordering and processing purchase orders (POs), and vendor contracts if troubleshooting is required.
• Create budget reports on demand to help manage cost allocations for the District.
• Develop and maintain the Building Automated System (BAS) schedule to control the facility temperatures while reducing energy costs based on occupancy, usage, and scheduling with facilities rentals.
• Collaborate with the development and execution of an athletics, community, and events calendar so that our facility is a comfortable environment for occupants. Events on the calendar should also trigger work orders for custodial staff engagement for setup/takedown/cleanup when required.
• Create and maintain a Microsoft Teams site for B&G. This includes a file repository for all contracts, preventative maintenance agreements, and internal documentation. Such documentation would be part of the District’s Standard Operating Procedures (SOP).
• Utilize B&G Teams Site to schedule routine tasks such as yearly inspections and preventative maintenance tasks.
• Maintain all records for fleet vehicles utilizing Incident IQ website to upload all service records to track maintenance cost per vehicle.
• Assist in the hiring process for new B&G employees, execute performance plans, review resumes, and participate in the interview process.
• Develop and maintain a fair system for offering and tracking overtime for custodial staff.
• Maintain a projects spreadsheet to help track project costs and to set a timeline for completion.
• Tight controls on vendor management to ensure costs and timelines are met.
• Execute the use of building mapping software that will allow the digital identification of mechanical equipment (water valves, electrical vaults, etc.).
• Data Processing, Data Collection of assigned tasks.
• Assist in memos, filing, answering telephones and computer applications.
• Knowledge in school systems such as IVisions, Rycor, and PowerSchool preferred to oversee students’ fees collections process.
• Use of Student Information Software (PowerSchool) to accumulate information and reports.
• Strong familiarity with Microsoft Office including the development of Excel files for reports.
• Process all student fees payments from parents/staff.
• Day-to-day contact with staff, students and parents.
• Maintain calendar and appointment schedules.
• Able to perform responsibilities without direct contact and supervision.
• Assist other office staff when needed.
  
  

Responsibilities

ADDITIONAL RESPONSIBILITIES:

Other duties as assigned by the Director of Buildings and Grounds and Assistant Superintendent of Business/CSBO

Qualifications

Excellent interpersonal skills, including a regard for adolescence and an understanding of their basic developmental needs for respect, order and structure with the ability to verbally communicate with students, parents, visitors and staff in a professional manner. Strong candidates should have

• High School Diploma or GED
• Experience and knowlegeable of office procedures and equipment
• Ability to relate to sudents, parents, staff and community members
• Proficiency in Microsoft Office 365
• Excellent organizational, operational amd interpersonal skills.
  
  

HOURS:

7:00am-3:00pm

Salary & Benefits

Compensation range is between $70,000-$75,000 This is a non union-based position that comes with a variety of great benefits, to include sick, personal and paid holidays. Additional benefits offered are:

• Medical
• Dental
• Vision
• Flexible Spending
• Employer-Paid Life Insurance
• Retirement State Pension Eligibility (IMRF)
• 403b/457b Savings & Investment plans
• Public Student Loan Forgiveness Eligibility
  
  

Note: If you are seeking a new opportunity assisting and working with childen, you are strongly encouraged to apply.