Estimator Purchasing Agent - Construction

Description

Duties and Responsibilities:

• Distribute, obtain, and utilize Site Condition Reports for budget purposes.
• Generate proof reports for starts.
• Generate finalized budgets and start packages for new starts
• Prepare and distribute start packages for the field and office on a weekly basis
• Maintain option cost for options per-Change Orders
• Generate Cost per-Square Foot reports/downloads and review them for accuracy weekly
• Process Change of Vendor requests/approvals within Purchasing Guidelines
• Set up and maintain P Cost Center data in JD Edwards
• Generate and review purchasing data for month-end reports (Cost/Square Foot, COP, etc.)
• Distribute the Cost per-Square Foot Comparison to Division Management monthly
• Maintain the Community Books for all active communities
• Corrections of problem commitments in JD Edwards, including Takeoff Changes from Field Verification Managers are the responsibility of the PA. Inform Field Verification Managers upon completion
• Work with Suppliers/Trade Partners to resolve old invoices, as necessary
• Maintain organization of home files and Supplier/Trade Partner files
• Work with Trade Partners to meet all insurance requirements, as well as all contracts, scopes, and other miscellaneous documents signed and filed
• Create files for newly-contracted Trade Partners
• Maintain cost histories and pricing data
• Produce design evolution and value engineering logs
• Coordinate estimating process with management and Estimators and provide feedback on project pricing issues
• Work well in a team environment
• Develop qualifications and assumptions for estimates and present comparisons of current estimates versus previous
• Maintain files for all active Trade Partners
• Act as the liaison between IDS (Insurance Data Services) and the Divisions
• Monitor the information in the IDS system for accuracy
• Run monthly reports on compliance and distribute to the Divisions
• Create and distribute waivers as by the Divisions
• Update contract packages, as necessary
• Expedite extra-material orders to the field
• Call Construction Managers for clarification on orders, when necessary
• Print and distribute Extra Order Report weekly for review by the Project Manager, and Field Verification Manager(s)
• Research and resolve expediting issues as they arise
• Assist Suppliers/Trade Partners with billing issues as they arise
• Keep Design Coordinator and/or Field Verification Manager posted on issues when necessary
• Complete weekly Extras Report and distribute
• Complete Back Charge Invoices, when necessary
• Compile information from semi-annual reviews and distribute

Qualifications

• Bachelor’s degree is required
• 2 years of office experience is preferred
• Computer literate with the ability to work with Windows, Excel, and Word
• Professionally perform multiple, detailed-oriented tasks with simultaneous deadlines
• Advanced communication skills
• Good writing and organization skills
• Possess a strong work ethic, integrity, and loyalty
• Team player with the ability to work well under pressure
• Bilingual English/Spanish preferred