What are the responsibilities and job description for the Senior Administration / Office Manager position at Arizon RFID Technology?
The Senior Admin/Office Manager will be responsible for a range of office management duties, from overseeing daily office operations to coordinating with external partners. In addition to managing internal administrative processes, this role will involve maintaining relationships with government agencies, industry bodies, and managing office facilities. Reporting directly to the Head of Site Operations, this individual will play a pivotal role in ensuring both the internal workings and external presence of the office run smoothly.
Key Responsibilities:
Regulatory and Policy Compliance: Assist in the development, revision, and implementation of local regulations and office policies to ensure smooth and compliant operations.
Office Facilities Management: Oversee the maintenance and operation of office facilities, ensuring the workspace remains functional, clean, and well-stocked.
Administrative Support: Handle internal administrative tasks such as managing correspondence, scheduling, and providing support to the leadership team. This includes ensuring smooth operations of company vehicles and other logistics.
HR Assistance: Support HR-related tasks, including organizing employee files, assisting with onboarding, and managing office-related HR processes.
Environmental and Safety Management: Ensure that office cleanliness and environmental standards are maintained, including overseeing safety protocols and collaborating with relevant service providers for upkeep.
Government and External Relations: Act as the primary point of contact for local government departments (e.g., fire safety) and other external entities, building and maintaining positive relationships to ensure a favorable external environment for the company.
Industry Coordination: Manage relationships with industry-related associations, regulatory bodies, and peer businesses to enhance the company’s presence within its sector.
Event Management: Plan, organize, and execute internal and external events, including team-building activities, company meetings, and other events to promote a positive office culture.
Qualifications:
Work Experience: At least 8 years of relevant experience in medium to large manufacturing companies in the U.S., with a minimum of 5 years in administrative and HR management roles.
Skills: Strong organizational and coordination abilities, excellent communication skills, outstanding public relations and external liaison abilities, and the capacity to resolve unexpected issues effectively.
Language Proficiency: Bilingual in English and Chinese (both spoken and written).
Legal Knowledge: A solid understanding of relevant U.S. laws and regulations, with the appropriate legal qualifications.
Character and Work Ethic: Honest, diligent, principled, with strong leadership qualities, a high sense of responsibility, and a clear, logical mindset. Strong writing skills and effective communication are essential.
At Arizon RFID Technology, we are shaping the future through cutting-edge technologies that drive efficiency and innovation. As a fast-growing global company, we value collaboration, adaptability, and forward-thinking leadership to power our success.