What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT III position at Arizona Department of Administration?

ADMINISTRATIVE ASSISTANT III

Job No : 530872

Work Type : Full-time

Location : ELOY

Categories : Administrative Support / Customer Service

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE ASSISTANT III

Job Location : Address :

Arizona State Prison Complex - La Palma

5501 North La Palma Rd

Eloy, AZ 85131

htttps : / / corrections.az.gov /

Posting Details : Salary : $38,400.00

Grade : 17

Closing Date : 03 / 07 / 2025

Job Summary :

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a professional multitasker with excellent communication skills and an upbeat attitude to perform this role.

This position will perform a variety of complex administrative tasks to support the Warden and staff and is also responsible for complex requests which require research, analysis, and coordination at the Arizona State Prison Complex - La Palma Correctional Center.

Apply today, and join a great team!

Job Duties :

Researches and compiles reports, letters, inquiries
Screens, routes calls, and maintains files as well as other duties as assigned
Attends meetings, compiles minutes
Maintains calendar and office equipment and supplies
Performs other duties appropriate to the assignment
Drives on State business
Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs) :

Knowledge of :

ADOA Personnel Rules and ADC policies and procedures, written and verbal communication

Grammatical formatting using concise, specific and grammatically correct, non-technical language, Organizational movement, management and business practices and work processing

Skill in :

Problem-solving

Interpersonal skills, communications skills, written and verbal

Management skills

Work effectively under a short deadline

Handling multiple tasks

Working with self-motivation and a minimum of supervision and the skill to work as a team member

Ability to :

Plan, analyze, coordinate activities and establish priorities

Develop effective operating procedures

Apply detailed knowledge of agency organization, policies and procedures

Work independently under general instructions on a large variety of project

Selective Preference(s) :

Three (3) years of administrative experience

Proficient in using Microsoft Suite and Google Suite

Pre-Employment Requirements :

Employment is contingent on the selected applicant passing a background investigation and a drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

Benefits :

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees :

Vacation and sick days with 10 paid holidays per year

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program).

Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options

Exceptional retirement program

Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program

An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement :

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees : Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us :

The State of Arizona is an Equal Opportunity / Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

Advertised : 06 Jan 2025 US Mountain Standard Time

Applications close : 07 Mar 2025 US Mountain Standard Time

Salary : $38,400

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ADMINISTRATIVE ASSISTANT III

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