What are the responsibilities and job description for the Collections Services Representative 4 position at Arizona Department of Administration?

Collections Services Representative 4

Job No : 530037

Work Type : Full-time

Location : REMOTE OPTIONS, PHOENIX

Categories : Collector

ARIZONA DEPTARTMENT OF REVENUE

Funding Arizona's future through excellence in innovation, exceptional customer service and public servant-led continuous improvement.

All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government. Our goal is for every ADOR team member to reflect on individual and team performance, reduce waste, and commit to continuous improvement with sustainable progress. Through AMS, every ADOR team member seeks to understand customer needs, identify problems, improve processes, and measure results.

Collections Services Representative 4

Job Location :

Address : 1600 W. Monroe St. Phoenix, AZ 85007

Posting Details :

Salary : Starting at $16.2462 / hour ($34,000 annually) - depending on experience

Grade : 17

Closing Date : Open Until Filled

This position may be available for a hybrid work schedule within Arizona (1 day per week in the office), based upon the department's business needs and continual meeting of expected performance measures.

Job Summary :

The Collections Services Representative 4 is responsible for the administrative support and service efforts related to taxpayers working with the Collections Unit for Individual, Corporate, Withholding, Transaction Privilege, and other tax liabilities. This role works with taxpayers via phone, email, and written correspondence to prepare and review taxpayer returns and records, and is responsible for taxpayer account maintenance, updates, and compliance determinations within the reporting system. Additionally, this role prepares and reviews statistical reports, and decides on the proper disbursement of payments and / or tax refunds. This role is also responsible for processing and providing response documents to tax clearance, liens, levies, debt offset, etc. related forms.

Job Duties : Collections Services Representative 4.docx.pdf

For more information, please refer to the attached job description.

Knowledge, Skills & Abilities (KSAs) :

Education & Experience :

Any combination that meets the knowledge, skills and abilities (KSA); typical ways KSAs are obtained may include but are not limited to : a High School Diploma (HSD) or General Education Degree (GED), coursework, training, and work experience relevant to the assignment
Minimum of three years' administrative, customer service, and / or other related experience

Licenses & Certifications :

None

Knowledge / Understanding :

Knowledge of principles and processes for providing customer and personal services

Skills :

Strong verbal, written, and listening communication skills

Strong service-centric orientation in the delivery of support and services to taxpayers

Strong organization and time management skills with the ability to make measurable progress on several tasks simultaneously and work in high-pressure situations

Strong interpersonal skills and demeanor

Proficient in the use of a PC / laptop in a Windows environment; in the use of the Internet; and in the use of Google Suite applications such as Gmail, Sheets, Docs, and Drive, and Microsoft Excel

Proficient in the use of tax reporting systems

Highly skilled in the customer service technique of conflict de-escalation and resolution

Abilities :

Ability to clear a comprehensive background and clearance process that includes an Arizona tax compliance verification, and a criminal background check through the FBI via level one fingerprint clearance through the Arizona Department of Public Safety

Ability to de-escalate and assist irate taxpayers

Ability to work with a high degree of autonomy and also participate collaboratively as part of a team

Ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner

Ability to apply customer service principles, practices and theories to real work business challenges.

Ability to understand and solve problems by applying basic analytical skills to include collecting all the relevant information and data needed to address the problem; organizing, classifying and synthesizing the data into fundamental issues; from the information, identifying the most probable causes of the problem; reducing the information down into manageable components; identifying the logical outcomes from the analyses of the data collected; and, identifying the options and solutions for addressing the problems analyzed.

Ability to learn and apply LEAN concepts, principles, and tools

Willingness and ability to embody ADOR's core values of Do the Right Thing, Commit to Excellence, and Care About One Another

Additional Job Demands :

In the course of performing the essential duties one must be able to exert up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects

No substantial exposure to adverse environmental conditions (such as in typical office or administrative work)

Selective Preference(s) :

Experience with Continuous Improvement, Six Sigma and / or LEAN

Previous administrative, customer service, and / or other related experience in an accounting / financial environment

Bilingual in English and Spanish

Pre-Employment Requirements :

The final candidate will be required to abide by the the following pre-employment checks :

Employment Verification and Reference Checks

State and Federal Criminal Background Check, including fingerprinting

Arizona Tax Filing Records Check

If applicable, ASEDRA Authorized Driver Identification Check

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply : Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits :

The State of Arizona provides a world class comprehensive benefits package including :

Paid time off for holidays, sick days, annual leave, military leave, bereavement leave, and civic duty leave

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program).

A robust and affordable insurance plan that includes medical, dental, vision, life insurance, short-term, and long-term disability options.

Higher education discounts for State employees and tuition reimbursement up to $5,250 per fiscal year, available to seek further career advancement or certification in Continuing Professional Education.

Work-life balance and additional options for life betterment such as the Infant at Work Program, State Wellness Program, Public Transit Discounts, Alternate Work Schedules, and Telework opportunities.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement :

Top ranked Arizona State Retirement System (ASRS) provides 100% employer matched contributions (enrollment eligibility will be effective after 27 weeks of State employment). ASRS provides a lifelong benefit based on years of service earned, or worked, and your ending salary. Learn more about ASRS at : https : / / www.azasrs.gov / content / new-and-prospective-members.

Contact Us :

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Human Resources Talent Team. Requests should be made as early as possible to allow time to arrange the accommodation.

The State of Arizona is an Equal Opportunity / Reasonable Accommodation Employer.

If you have any questions, please contact the ADOR Human Resources office at talentgroup@azdor.gov.

Advertised : 19 Dec 2024 US Mountain Standard Time

Applications close :

Salary : $16,246 - $34,000

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