ADMINISTRATIVE ASSISTANT 3

Under the direct supervision of the Permanency and Youth Services Administrator this position provides support services to the Permanency and Youth Services unit in complying with the the Federal IV-E and Chafee program, and IV-Extended Foster Care. This position will focus on administrative tasks, including verifying educational displacement requests, maintaining gift card logs, and completing service referrals and approvals in the Guardian Case Management system.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties :

• Complete and / or receive Service Requests and Service approvals for multiple contracted services monitored by the Permanency and Youth Services unit. Complete data collection of services and support Data Analyst in the documentation for huddle boards.
• Maintain a purchasing card (P-Card) receipts and usage. Facilitate the purchase of goods and to provide staff an efficient method of paying for goods and services.
• Develop or modifies procedures and forms to improve program effectiveness; interprets and explains organizational rules, regulations and functions; coordinates activities with other departments, agencies, community organizations and others;
• Verify Education displacement as needed when received and complete warranted return checks
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs) : Knowledge of :

Skills in :

Ability to :

Selective Preference(s) :

The ideal candidate will have college experience with credit hours in child development, rehabilitation, counseling, psychology, social services, sociology or related field.

Pre-Employment Requirements :

Requires AZ Driver's License

Requires Fingerprint Clearance Card

Requires ability to pass DCS Central Registry

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply :  Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits :

The State of Arizona provides an excellent comprehensive benefits package including :

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work / life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here.