What are the responsibilities and job description for the BUSINESS & FINANCE ADMINISTRATOR position at Arizona Department of Economic Security?

DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision : A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

BUSINESS & FINANCE ADMINISTRATOR

Job Location : Address : Division of Developmental Disabilities (DDD)

1789 W. Jefferson Street Phoenix, AZ 85007 Posting Details : Salary : $95,000.00 - $102,000.00

Grade : 25

Closing Date : 02 / 07 / 2025 Job Summary :

Would you like to be part of an amazing team that makes Arizonans thrive? At the Arizona Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov or click on the link here to view ‘Our DES' video. Come Join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Business and Finance Administrator. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

The Deputy Business Administrator works under the Division's Business Administrator to provide high-level leadership and direction to execute financial, operational, and strategic initiatives for the Division. This includes leading teams responsible for budget and fund accounting, operations forecasting and planning, claims processing and payments. This position works with the division's executive leadership to identify and avoid liabilities that may place federal incentives at risk and / or compromise service for clients.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties :

Essential duties and responsibilities include but are not limited to :

Assists with oversight, & management of Division's accounting, finance business systems; analytics, information, reporting; accounts payable; claims processing and payments. Analyze the performance of procurement activities against various procurement indicators / goals. Plan, organize & assign work, establish priorities, & ensure that realistic completion schedules are developed, documented, and communicated to stakeholders.
Developing Assist with recognizing, managing, & mitigating risk; monitor open legal issues involving the Division that affect the delivery of services, construct & monitor reliable control systems; Ensure Division complies with all legal & regulatory requirements; ensure record-keeping meets requirements of auditors & government agencies; report risk issues; maintain relations with external auditors and investigate their findings & make recommendations.
Developing Oversee funding & monitor cash balances & cash forecasts, grant funding & related activity. Work closely with Fiscal / Finance Manager and their supervisors to ensure proper management of state & federal money. Work in conjunction with the Financial Services Administration, ensure all reporting requirements are met in a timely manner & forecasts are completed timely. Will have access to Vendor financial statements and tax information.
Coordinate responses to requests for information from outside sources regarding financial management activities, to include those from the legislature and the media. Perform management control assessments of financial system related business processes & procedures and identify weaknesses in the design & effectiveness of internal or management controls.
Coach and mentor staff towards a continuous improvement culture that fosters improvement involving all team members.
Development, Review post payment audit results, potential recoupment efforts, coordinate FWA for claim hold status, sign letters with recoupments and process corrective action plans from Vendors non-complaint claims. Review and analyze claims disputes and coordinate with Attorney General Office when appropriate, provides testimony in Arizona administrative hearings regarding grievances filed by vendors.

Knowledge, Skills & Abilities (KSAs) :

Knowledge Of :

State laws, rules, regulations and procedures, goals, and responsibilities. Computer and computer software.

State personnel rules and guidelines, work measurement methods, motivation of employees and effective communication.

Requirements, characteristics and cultural environment required for teams to operate effectively.

Principles, concepts, practices, methods, and techniques of government and financial accounting, internal control structures and fiscal management.

Methods and techniques of automated accounting systems; reference materials such as federal regulations.

Supervisory techniques and team motivation. Financial research methodologies.

Skills In :

Analysis, interpretation, and communication of financial data. Interpreting, applying and implementing Federal and State laws, rules and regulations.

Techniques required to maintain accounting records through automated accounting systems. Supervision including interpersonal skills and imparting knowledge to others.

Oral and written communication.

Managing and balancing a wide variety of management and administrative functions. Being collaborative and flexible, with a strong customer service mentality.

Being a team player who is committed to lifelong learning. Examining, developing, re-engineering, and recommending financial policies and procedures..

Ability To :

Examine Listen and lead in a dynamic environment in order to manage, coach, mentor and counsel a diverse group of professionals. Establish and maintain professional working relationships with staff and outside entities. Exercise a high degree of discretion and independent judgment in making daily operational decisions & recommendations.

Effectively manage teams, motivate staff, & meet performance measures while providing excellent customer service.

Maintain up-to-date knowledge of policy & procedures; improve performance; analyze & interpret data; build & maintain professional business relationships. Demonstrate commitment to the social sector with a passion for the organization's mission.

Demonstrate excellence in managing finance, accounting, budgeting, control, and reporting.

Influence decisions for the benefit of the agency and division.

Selective Preference(s) :

The ideal candidate for this position will have :

A Bachelor's degree in Accounting, Finance, Auditing, Economics or Business Administration from an accredited college or university; A Master's Degree in Business or Public Administration from an accredited college or university; Have at least two years of professional experience including managing financial responsibilities and strategic planning. Supervisory experience is preferred.

Pre-Employment Requirements :

Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency's ability to reasonably accommodate any restrictions.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Employee shall have a valid Level One fingerprint clearance card issued pursuant to Arizona Revised Statute 41-2758.07 in order to work with children and vulnerable adults.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply : Driver's License Requirements.

Benefits :

The Arizona Department of Economic Security offers a comprehensive benefits package to include :

Affordable medical, dental, life, and short-term disability insurance plans

Participation in the Arizona State Retirement System (ASRS) and long-term disability plans

10 paid holidays per year

Vacation time accrued at 4.00 hours bi-weekly for the first 3 years

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program).

Sick time accrued at 3.70 hours bi-weekly

Deferred compensation plan

Wellness plans

Tuition Reimbursement

Stipend Opportunities

Infant at Work Program

Rideshare and Public Transit Subsidy

Career Advancement & Employee Development Opportunities

Flexible schedules to create a work / life balance.

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work / life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement :

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us :

For questions about this career opportunity, please contact us Alyssa Figueroa at 602-653-9837 or alyssafigueroa@azdes.gov.

The State of Arizona is an Equal Opportunity / Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-653-9837 or alyssafigueroa@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.

Salary : $95,000 - $102,000

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