What are the responsibilities and job description for the BUSINESS OPERATIONS SPECIALIST position at Arizona Department of Economic Security?
DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision : A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.
BUSINESS OPERATIONS SPECIALIST
Job Location : Division of Aging and Adult Services (DAAS)
Adult Protective Services (APS)
1789 West Jefferson Street, Phoenix, Arizona 85007 Posting Details : Salary : $26.3269 hourly
Grade : 19
Closing Date : 1 / 11 / 2025 Job Summary :
Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES' video. Come Join the DES Team!
The Division of Aging and Adult Services seeks an experienced and highly motivated individual to join our team as a Business Operations Specialist.DAAS. The position is responsible for work of considerable difficulty concerning the Division's business activities, including creating purchase requisitions, processing invoices, claim memos, payment vouchers, in-state and out-of-state travel requests, telecom and mobile device requests, fingerprinting invoices, facility reconfiguration, relocation, and furniture or build-out projects, and maintaining records for different business activities. State travel is required to attend meetings.
This position may be available for remote work within Arizona (1 or 2 days in office).
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties :
Essential Duties and Responsibilities include but are not limited to :
- Create, amend, & close purchase requisitions, including gathering and reviewing information in State contracts & agreements.
- Validate & reconcile receivers & invoices for payment; prepare claim memos & payment vouchers.
- Execute projects to define, develop & organize tasks involved in facility reconfiguration, relocation, & furniture & build-out projects.
- Acts as backup contact with the Department of Public Safety (DPS). Assists in coordinating the review of weekly fingerprinting invoices received from DPS with all DES divisions and the Financial Services Administration to ensure timely payment.
- Assists in coordinating the review of weekly fingerprinting invoices received from DPS with all DES divisions and the Financial ServicesAdministration to ensure timely payment.
- Processes requests, maintains records of all transactions, and reconciles monthly billing statement
- Requests for in-state and out-of-state travel according to guidelines outlined in the State of Arizona Accounting Manual (SAAM).
Knowledge, Skills & Abilities (KSAs) :
Knowledge in :
Skills in :
Ability to :
Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
Selective Preference(s) :
The ideal candidate for this position will have :
Pre-Employment Requirements :
Benefits :
The Arizona Department of Economic Security offers a comprehensive benefits package to include :
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work / life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement :
State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
Contact Us :
For questions about this career opportunity, please contact us Brenda Vega at 520-279-4525 or Bvega@azdes.gov
The State of Arizona is an Equal Opportunity / Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Brenda Vega at 520-279-4525 or BVega@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
Salary : $26
