What are the responsibilities and job description for the HEALTH PROGRAM MANAGER 3 (Drug Overdose Fatality Review) position at Arizona Department of Health Services?
DEPT OF HEALTH SERVICES
The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.
HEALTH PROGRAM MANAGER 3
Job Location:
Address: 150 North 18th Avenue
Phoenix, Arizona 85007
Posting Details
Salary: 63,800
Grade: 22
Closing Date
Job Summary:
This position involves working with internal and external partners on efforts aimed to reduce or prevent drug overdoses in the state. The Health Program Manager III is responsible for managing the Drug Overdose Fatality Review (OFR) program as outlined in Arizona Statute 36-198-198.01. Main responsibilities include planning, coordinating, and facilitating stakeholders in collaborative reviews of the monthly Overdose Fatality Review state team meetings, developing and administering an annual budget, and developing short and long-term program goals that meet the agency’s strategic plans. This position communicates and provides technical assistance regularly with the OFR local and state teams to maintain statute-required forms and rosters, including confidentiality forms and
requirements to assure conformance with policies. The Program Manager also works closely with OFR teams to disseminate information, develop protocols and training manuals for data collection and guidelines for data entry that satisfy CDC and ADHS requirements; provide training and technical assistance to contractors (including local/county OFR teams), and collaborative partners in order to monitor program progress and evaluate program goals. This position maintains communication with various offices of medical
examiners and other medical and behavioral health providers to obtain historical treatment records for selected overdose cases. The Program Manager works with ADHS surveillance epidemiologists, medical data systems (MEDSIS), and REDCap to classify and
confirm opioid overdoses, and non-fatal and fatal cases for the ADHS dashboard. In addition this position will work closely with epidemiologists to identify trends and gaps in overdose prevention efforts. This position supervises and manages personnel responsible for the review of medical records and the creation of case narratives for review by the OFR State Team. This position is also responsible for tracking, entering, quality assuring and analyzing various types of data, including prevention recommendations made by
OFR team members. Prepares an annual statistic report analyzing the causes and incidences of overdose fatalities in the state. Disseminates data and report findings in professional presentations, with partner agencies to assist in addressing the overdose
prevention implementation; performs routine quality management of providers to ensure accuracy and timeliness of data entry; managing the OFR data collection tool for the OFR master database and annual data reconciliation of this information; and maintaining
relationships with the county health departments and the ADHS MEDSIS team. This position will participate and may lead strategic planning efforts focused on addressing systemic issues contributing to drug overdoses. Lastly, the position will be responsible for leading process improvement initiatives of the OFR program, streamlining operational workflows, and integrating new techniques and methods to enhance program efficiency and effectiveness.
Job Duties
Planning, coordinating, and facilitating stakeholders in collaborative reviews of the monthly Overdose Fatality Review local and state team meetings as mandated by state legislation. Ensures records and case narratives are prepared in advance of meetings, and guides team members in selecting appropriate prevention recommendations for each case. Monitors state and contracted local team performance to assure conformance
Develop and maintain program training manual that meets requirements. Coordinate and author grant applications, annual reports, and program monitoring reports. The position will participate in relevant trainings to ensure they are able to serve as a subject matter expert in overdose fatality. Participate in presentations, overdose prevention initiatives and task force groups, collaborate with partners to disseminate overdose data.
Establish contracts, initiate contract amendments, develop, track, and maintain budget expenditures, and reallocate funds as needed.
Provide support and supervision of the Clinical Nurse Abstractor. Coordinate identification and classification of overdose deaths, record requests of cases, screening case files for completeness, preparing case files for data abstraction, tracking and monitoring the status of data abstractions of clinical and non-clinical records and reviews. Track, enter, quality assurance, and analyze various data types, including prevention recommendations.
Establish and maintain collaborative relationships with health systems, agencies, counties, and local and state team members who manage medical records needed to conduct a comprehensive review of fatality cases. Be the point of contact for local and state team members and troubleshoot/provide technical assistance to complex program issues. Other duties as assigned are related to the position.
Knowledge, Skills & Abilities (KSAs):
Knowledge Of:
Skill In
Ability To
discrimination.
Selective Preference(s)
Bachelor's degree in Public Health, or related field with 3 years of program management experience ideally in programs focused on overdose prevention. Master's degree may substitute for 1 year of professional experience.
Pre-Employment Requirements
Bachelor's degree in Public Health, or related field with 3 years of program management experience ideally in programs focused on overdose prevention. Master's degree may substitute for 1 year of professional experience.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.
HEALTH PROGRAM MANAGER 3
Job Location:
Address: 150 North 18th Avenue
Phoenix, Arizona 85007
Posting Details
Salary: 63,800
Grade: 22
Closing Date
Job Summary:
This position involves working with internal and external partners on efforts aimed to reduce or prevent drug overdoses in the state. The Health Program Manager III is responsible for managing the Drug Overdose Fatality Review (OFR) program as outlined in Arizona Statute 36-198-198.01. Main responsibilities include planning, coordinating, and facilitating stakeholders in collaborative reviews of the monthly Overdose Fatality Review state team meetings, developing and administering an annual budget, and developing short and long-term program goals that meet the agency’s strategic plans. This position communicates and provides technical assistance regularly with the OFR local and state teams to maintain statute-required forms and rosters, including confidentiality forms and
requirements to assure conformance with policies. The Program Manager also works closely with OFR teams to disseminate information, develop protocols and training manuals for data collection and guidelines for data entry that satisfy CDC and ADHS requirements; provide training and technical assistance to contractors (including local/county OFR teams), and collaborative partners in order to monitor program progress and evaluate program goals. This position maintains communication with various offices of medical
examiners and other medical and behavioral health providers to obtain historical treatment records for selected overdose cases. The Program Manager works with ADHS surveillance epidemiologists, medical data systems (MEDSIS), and REDCap to classify and
confirm opioid overdoses, and non-fatal and fatal cases for the ADHS dashboard. In addition this position will work closely with epidemiologists to identify trends and gaps in overdose prevention efforts. This position supervises and manages personnel responsible for the review of medical records and the creation of case narratives for review by the OFR State Team. This position is also responsible for tracking, entering, quality assuring and analyzing various types of data, including prevention recommendations made by
OFR team members. Prepares an annual statistic report analyzing the causes and incidences of overdose fatalities in the state. Disseminates data and report findings in professional presentations, with partner agencies to assist in addressing the overdose
prevention implementation; performs routine quality management of providers to ensure accuracy and timeliness of data entry; managing the OFR data collection tool for the OFR master database and annual data reconciliation of this information; and maintaining
relationships with the county health departments and the ADHS MEDSIS team. This position will participate and may lead strategic planning efforts focused on addressing systemic issues contributing to drug overdoses. Lastly, the position will be responsible for leading process improvement initiatives of the OFR program, streamlining operational workflows, and integrating new techniques and methods to enhance program efficiency and effectiveness.
Job Duties
Planning, coordinating, and facilitating stakeholders in collaborative reviews of the monthly Overdose Fatality Review local and state team meetings as mandated by state legislation. Ensures records and case narratives are prepared in advance of meetings, and guides team members in selecting appropriate prevention recommendations for each case. Monitors state and contracted local team performance to assure conformance
Develop and maintain program training manual that meets requirements. Coordinate and author grant applications, annual reports, and program monitoring reports. The position will participate in relevant trainings to ensure they are able to serve as a subject matter expert in overdose fatality. Participate in presentations, overdose prevention initiatives and task force groups, collaborate with partners to disseminate overdose data.
Establish contracts, initiate contract amendments, develop, track, and maintain budget expenditures, and reallocate funds as needed.
Provide support and supervision of the Clinical Nurse Abstractor. Coordinate identification and classification of overdose deaths, record requests of cases, screening case files for completeness, preparing case files for data abstraction, tracking and monitoring the status of data abstractions of clinical and non-clinical records and reviews. Track, enter, quality assurance, and analyze various data types, including prevention recommendations.
Establish and maintain collaborative relationships with health systems, agencies, counties, and local and state team members who manage medical records needed to conduct a comprehensive review of fatality cases. Be the point of contact for local and state team members and troubleshoot/provide technical assistance to complex program issues. Other duties as assigned are related to the position.
Knowledge, Skills & Abilities (KSAs):
Knowledge Of:
- Principles and practices of program management.
- Health promotion strategies related to substance use and overdose prevention
- Social, behavioral, and medical aspects of substance use and addiction.
- Stakeholder engagement methods, cultural competency, and the social determinants of
- Methods for evaluating program effectiveness, including setting measurable goals and using data to assess outcomes.
- Foundational data principles.
- Working knowledge of public meetings and group facilitation protocols.
- Knowledgeable about state, county, and local health systems and agencies.
- Laws, rules, and regulations related to the assignment.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and
Skill In
- Applying time management and organization skills to complete work and manage internal/external collaborations and activities.
- Program Evaluation.
- Written and oral communication skills (Public Speaking).
- Cultural competency and political sensitivity.
- Working with varied health care data.
- Monitoring and correcting providers for programmatic compliance.
- Utilizing computer software to manage word processing, spreadsheets, database queries,
- Report and grant writing, and responding to requests for information related to
- Understanding of varied healthcare data systems.
- Providing training, resources, and guidance to teams and partners to ensure consistent
- Mediating disputes and fostering consensus among diverse stakeholders.
- Leadership to manage multidisciplinary teams, foster collaboration, and provide clear
Ability To
- Work well in a team environment and independently to achieve common objectives.
- Demonstrate knowledge and understanding of Tribal Health and respective governing
- Exercise sound judgment and make timely decisions.
- Work with multiple priorities and deadlines.
- Evaluate program performance.
- Gather, manipulate, interpret, and present information/data to inform action
- Establish and maintain effective working relationships with internal and external partners
- Resolve problems with non-compliance.
- Exercise sound judgment in safeguarding confidential or sensitive information
- Maintain professionalism at all times
- Train others in mandated activities related to the implementation of strategies and reporting for OD2A and SOR grants
- Interpret data, identify trends, and translate findings into actionable insights and recommendations
- Ensure the integrity, confidentiality, and proper use of sensitive health data in compliance with legal and ethical standards.
- Support a diverse multicultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work
discrimination.
Selective Preference(s)
Bachelor's degree in Public Health, or related field with 3 years of program management experience ideally in programs focused on overdose prevention. Master's degree may substitute for 1 year of professional experience.
Pre-Employment Requirements
Bachelor's degree in Public Health, or related field with 3 years of program management experience ideally in programs focused on overdose prevention. Master's degree may substitute for 1 year of professional experience.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
- To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
Salary : $438
