What are the responsibilities and job description for the UNIT CLERK position at Arizona Department of Health Services?
DEPT OF HEALTH SERVICES
The Arizona State Hospital (ASH) provides inpatient psychiatric care to persons with serious mental illness who need long-term behavioral health care. ASH promotes hope and wellness for our patients and creates opportunities to participate in planning, delivering and evaluating services that assist with recovery. Treatment is individualized with goals that focus on education about an illness, instilling hope and improving one's overall quality of life. The Arizona State Hospital has a wide range of positions available, from our direct care staff, Nurses and Behavioral Health Technicians to Social Workers, Rehabilitation Specialist and Security to name a few. The Arizona State Hospital also offers 12 hour shifts for our Direct Care staff as well as some alternative work schedules, flexible hours for non-direct care staff. We offer a robust benefit package, including the ADHS Student Loan Assistance Program where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.
UNIT CLERK
Job Location:
Arizona State Hospital
Address: 501 N 24th Street, Phoenix, AZ, 85008
Posting Details
Salary: $36,110
Grade: 15
Closing Date: Open until Filled
Job Summary
This position provides administrative support at the direction of the Psychiatric Nurse Unit Manager and/or the Assistant Nurse Executive Officer.
Job Duties
Prepares memos, summaries, and reports
Making copies, keeps unit forms organized, current, and available
Records, transcribes, and distributes unit meeting minutes
Answers phone calls and refers to appropriate department and/or enters appropriate information (sick calls, pick up shifts, ect.) on appropriate tracking system
Help to maintain registry files and keep up to date for the staffing office.
Infotronics and ABS updates when staff call off or pick up an extra shift.
Communicate with other departments when staff call off or are not current on requirements.
Participates in the admitting process by notifying assigned treatment team members, communicating with the admissions office and obtaining the health record.
Organizes patient information related to outpatient appointments and assembles patient information for discharge packet.
Provides assistance to other units at the Hospital in the absence of their Nursing Unit Clerk.
Monitors unit compliance with regulatory agency and infection control standards
Keeps accurate and orderly files
Maintains policy and protocol manuals.
Obtains signatures for laboratory tests and maintains laboratory book on the unit
Other duties as assigned as related to the position (typically 5% - 10%)
Knowledge, Skills & Abilities (KSAs):
Knowledge Of:
Lean methodologies.
promptly.
opportunity at all levels of public
employment, and creates an inclusive work
environment that enables all individuals to
perform to their fullest potential free from
discrimination.
Selective Preference(s)
High School Diploma or GED, or similar credential is required and at least two years of administrative support experience. Preference will be given to candidates with administrative support experience in a hospital or correctional setting
Pre-Employment Requirements
Drivers License
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.
Contact Us
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 220-6462. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
The Arizona State Hospital (ASH) provides inpatient psychiatric care to persons with serious mental illness who need long-term behavioral health care. ASH promotes hope and wellness for our patients and creates opportunities to participate in planning, delivering and evaluating services that assist with recovery. Treatment is individualized with goals that focus on education about an illness, instilling hope and improving one's overall quality of life. The Arizona State Hospital has a wide range of positions available, from our direct care staff, Nurses and Behavioral Health Technicians to Social Workers, Rehabilitation Specialist and Security to name a few. The Arizona State Hospital also offers 12 hour shifts for our Direct Care staff as well as some alternative work schedules, flexible hours for non-direct care staff. We offer a robust benefit package, including the ADHS Student Loan Assistance Program where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.
UNIT CLERK
Job Location:
Arizona State Hospital
Address: 501 N 24th Street, Phoenix, AZ, 85008
Posting Details
Salary: $36,110
Grade: 15
Closing Date: Open until Filled
Job Summary
This position provides administrative support at the direction of the Psychiatric Nurse Unit Manager and/or the Assistant Nurse Executive Officer.
Job Duties
Prepares memos, summaries, and reports
Making copies, keeps unit forms organized, current, and available
Records, transcribes, and distributes unit meeting minutes
Answers phone calls and refers to appropriate department and/or enters appropriate information (sick calls, pick up shifts, ect.) on appropriate tracking system
Help to maintain registry files and keep up to date for the staffing office.
Infotronics and ABS updates when staff call off or pick up an extra shift.
Communicate with other departments when staff call off or are not current on requirements.
Participates in the admitting process by notifying assigned treatment team members, communicating with the admissions office and obtaining the health record.
Organizes patient information related to outpatient appointments and assembles patient information for discharge packet.
Provides assistance to other units at the Hospital in the absence of their Nursing Unit Clerk.
Monitors unit compliance with regulatory agency and infection control standards
Keeps accurate and orderly files
Maintains policy and protocol manuals.
Obtains signatures for laboratory tests and maintains laboratory book on the unit
Other duties as assigned as related to the position (typically 5% - 10%)
Knowledge, Skills & Abilities (KSAs):
Knowledge Of:
- Composition of the health record.
- Policies and procedures related to patient
- Laboratory requisitions/protocols.
- Patient clinic appointments.
- Performance Management (PM), and
Lean methodologies.
- Computer programs (excel, microsoft,
- Infotronics
- Assertive communication.
- Gathering patient information for
- Organizing and ordering office supplies and
- Taking minutes for unit meetings.
- Organization
- Time management
- Address customers in a helpful and
- Handle multiple requests, ability to multitask.
- Recognize situations that require
promptly.
- Support a diverse multi-cultural workforce
opportunity at all levels of public
employment, and creates an inclusive work
environment that enables all individuals to
perform to their fullest potential free from
discrimination.
Selective Preference(s)
High School Diploma or GED, or similar credential is required and at least two years of administrative support experience. Preference will be given to candidates with administrative support experience in a hospital or correctional setting
Pre-Employment Requirements
Drivers License
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.
Contact Us
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 220-6462. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
Salary : $36,110
