Medical Records Specialist

Are you a detail-oriented professional who finds satisfaction in ensuring records are managed with accuracy, care, and confidentiality? Our Medical & Client Records (MCR) Specialist may be the position for you!

The MCR Specialist is responsible for opening, transferring, closing, filing/scanning, tracking and maintaining the agency's medical and child welfare records including assistance with their storage, disclosure, retention and destruction. The position assists in completion of subpoenas for record requests and releases of information for the agency in accordance with the law.

This is a hybrid remote role - most days will be work from home, with occasional in person obligations (in Phoenix, AZ).

Pay range: $17 - $22 per hour. This is an hourly/non-exempt position.

Why You'll Love Working for Us:

At Arizona's Children Association, our employees are our most valuable asset; and as such we offer a wide range of benefits to aid your health and wellness including:

- Eligibility for Medical, Dental, and Vision plans on the first of the month following 30 days of employment
- Employee Assistance Program
- Generous paid time off, paid sick leave, and 8 paid holidays
- 403B Retirement Savings Plan

Arizona's Children Association Benefit Guide 2025

Find your passion. Fulfill your purpose. Join Team AzCA!

What You'll Do:

- Opens and closes client records upon admission, transfer and discharge.
- Enters client information into computer and maintains electronic and/or hard copy files.
- Types labels and assigns record numbers to certain clients (if applicable).
- Retrieves open and closed medical and client records as needed.
- Ensures system for tracking open and closed client records is being properly used.
- Analyzes submitted documents and forms for completeness and accuracy.
- Ensures all required documents are filed in the correct categories in medical and client records (electronic and hard copy).
- Processes, sends and logs disclosures and subpoenas for records in accordance with all laws, regulations, contracts, and agency policies and procedures.
- Generates and distributes reports from the electronic system.
- Prepares records for archiving and storage in accordance with agency policies and procedures.
- Provides services as various locations as assigned - which may require travel to facilities throughout the state to assist with record storage, archiving, destruction, filing, and correction.

Minimum Education & Experience:

- High school or equivalent required.
- Minimum 1 year experience in medical/client records department or agency that is involved with client records.
- Or, Equivalent combination of education and experience to be able to perform the essential functions is required.

Minimum Qualification & Requirements:

- Must be 21 years of age (licensing requirement).
- Possess a valid Arizona driver's license and be insurable under the agency's automobile policy.
- Must be able to provide own transportation to and from clients' homes and/or other relevant organizations/agencies
- Must be able to provide DPS fingerprint clearance.
- Must be able to meet training and agency compliance requirements for the position.
- An individual may qualify for this position if the individual is able to "perform safely" the essential functions of the position with or without reasonable accommodations.

At Arizona's Children Association we are passionate about creating an inclusive workplace that not only promotes, but values and celebrates diversity. Our goal is to create an inclusive workplace and culture to better serve our children, families and community.

Just like the uniqueness of the families we serve, we strive to be diverse in:

race, color, ethnicity, national origin, culture, language, gender, age, sexual orientation/preference, gender identity and expression, disability and/or diagnosis, marital status, religion, status, or any other protected status.

AzCA does not tolerate discrimination or harassment based on any of these characteristics.