What are the responsibilities and job description for the Secretary III position at Arizona State Gov?
Administrative Assistant/Receptionist
About the Role
As a Secretary at the State of Arizona, you will perform administrative and clerical duties with high accuracy and attention to detail. This role is responsible for providing exceptional support to various state agencies and personnel.
Key Responsibilities:
- Format, compose, and type routine correspondence using established protocols and guidelines.
- Orient, train, and share information with other office personnel to ensure seamless communication and collaboration.
- Prepare and process confidential and sensitive documents while maintaining confidentiality and adhering to security procedures.
- Make appointments, travel arrangements, and meeting bookings on behalf of senior officials or teams.
- Answer telephones, respond to questions, take messages, and transfer callers in a professional and courteous manner.
Requirements
- High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Secretarial Science, or related field preferred.
- Minimum 2 years of experience as an administrative assistant or receptionist in a fast-paced environment.
- Excellent written and verbal communication skills, with ability to interact effectively with diverse stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer applications.
What We Offer
We provide a comprehensive benefits package, including medical, dental, and vision insurance, as well as opportunities for professional growth and development. Our team values diversity, equity, and inclusion, and we strive to create a work environment that is welcoming and inclusive for all employees.
