What are the responsibilities and job description for the Events Student Assistant position at Arizona State University?

Events Student Assistant

The events student assistant is a member of the ASU Foundation Events Team and will assist in the coordination and execution of special events that advance the work of our development colleagues, and support donor engagement and philanthropic giving. The events student assistant will be responsible for assisting with the planning and implementation of high-quality special events relating to donors, prospects, and other ASU Foundation constituents.

This position will require approximately 20 hours per week, with additional availability during the non-school year.

What you'll do :

Work with the following groups / activities (including, but is not limited to) : President's Club, Women and Philanthropy, Board of Directors, Changing Futures Campaign, and ASU President's football suite and tailgate
Coordinate event set-up, catering, audio visuals, registration, name badge printing, volunteer recruitment, scheduling of event venues, parking, musician booking, and other event-related logistics
Administer events and activities for donors within the ASU Foundation to advance cultivation and stewardship
Update clients and vendors on confirmed event logistics throughout the event planning process
Interface with ASU Foundation and ASU Enterprise Partners staff, student workers, event vendors and university partners to support ASU Foundation events
Track event registrations through Eventbrite and Salesforce to ensure accurate pre- and post-event data
Interact regularly with high level donors and prospects at onsite events
Support Director of Events, Assistant Director of Events, Events Manager and Events Coordinator with assigned project related tasks
Coordinate event set-up, catering, audio visuals, registration, name badge printing, volunteer recruitment, scheduling of event venues, parking, musician booking, and other event-related logistics
Administer events and activities for donors within the ASU Foundation to advance cultivation and stewardship
Update clients and vendors on confirmed event logistics throughout the event planning process
Interface with ASU Foundation and ASU Enterprise Partners staff, student workers, event vendors and university partners to support ASU Foundation events
Track event registrations through Eventbrite and Salesforce to ensure accurate pre- and post-event data
Interact regularly with high level donors and prospects at onsite events
Support Director of Events, Assistant Director of Events, Events Manager and Events Coordinator with assigned project related tasks

What you'll need :

Collaborative style, combined with the ability and desire to work in a team-based environment

Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone

Ability to work both independently and as part of a team

Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information

Attention to detail and thoroughness in completing assigned duties

Highly organized and able to handle multiple projects

Knowledge of Microsoft Excel, PowerPoint and Word

Ability to quickly learn new software programs as needed including Eventbrite and Social Tables

Must be able to work flexible hours, including nights, weekends and all ASU football home games

Ability to represent the institution well

Relevant qualifications :

A current student at Arizona State University pursuing a degree in a related field with a willingness to learn and ability to work well with others. Student must be willing to sign and abide by a confidentiality agreement. Previous event experience and interest in working in events is preferred.

Benefits :

Comprehensive benefits package, including medical, dental, and vision insurance

401(k) plan with matching employer contribution

22 days of vacation time

11 holidays, including your birthday

Parental leave

Significant tuition reductions

Professional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest

30 bi-weekly cell phone reimbursement

About ASU Foundation :

The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU's mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.

At the ASU Foundation We Value :

Character

We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.

Service

We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.

Innovation

Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes

The ASU Foundation is an Equal Opportunity Employer

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