CONTRACT ADMINISTRATOR I

JOB SUMMARY

The Contract Administrator I is tasked with overseeing construction contract management, which includes responsibilities such as bidding, ensuring contractors adhere to company standards, preparing contracts, handling change orders, authorizations to bill, lien releases, and managing project closeout documentation. This role reports directly to the Vice President - Engineering.

JOB DUTIES AND ESSENTIAL FUNCTIONS

Performs a variety of tasks, duties and functions which may include but are not limited to, the following:

• Review and reconcile contractor bid proposals, Authorizations to Bill, invoices, and contract change orders to ensure accuracy and completeness with contract terms and Company standards, and within project budget.
• Compile Authorizations to Bill, process contract payments, monitor contract expenditures, and prepare contract expenditure reports.
• Communicate contract compliance requirement with and provide training as needed.
• Compile and review project close out paperwork for accuracy and
• Prepare, review, and reconcile Consulting Agreements.
• Prepare, review, and reconcile Task Orders.
• Perform other related functions and duties, as directed.

SKILLS, KNOWLEDGE, AND PHYSICAL REQUIREMENTS

Skills, knowledge, and physical requirements include, but are not limited to:

• Knowledge of construction contract administration and practices.
• Ability to maintain accurate records and produce neat and accurate reports.
• Knowledge of accounting principles and practices.
• Knowledge of construction plans and specifications.
• Knowledge and experience with personal computers, Microsoft Office 365, and Project.
• Ability to produce spreadsheets, charts, and graphs in Microsoft Excel.
• Good general mathematical ability.
• Familiarity with safety practices and procedures.
• Ability to communicate effectively orally and in writing.
• Ability to interact with other engineering staff, accounting staff, and contractors in a cooperative and professional manner.
• Ability to work toward common department goals and interact effectively with co-workers and supervisors.
• A neat and professional appearance.
• Must be dependable, punctual, and have good attendance.
• Ability to perform repetitive physical activities including walking, standing, sitting, reaching, bending, grasping, stooping, and lifting up to 50 lbs.

EDUCATION, TRAINING, AND EXPERIENCE

The following are required:

• High school diploma or equivalent.
• Valid Arizona driver's license and acceptable driving record.
• Utility construction contract and accounting experience preferred.