What are the responsibilities and job description for the Advancement Coordinator position at Arkansas Colleges of Health Education (ACHE)?
Advancement Coordinator
JOB SUMMARY
The Advancement Coordinator will play a critical role in the mission driven advancement of the Arkansas Colleges of Health Education. Working with the Director of Advancement, the Advancement Coordinator will assist with the implementation of the advancement plans of the institution. Duties will include daily management of donors and community relationships. This position will coordinate plans and programs for events, advancement fundraising, annual giving and other institutional support programs.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Management of administrative support for ACHE fundraising and alumni engagement efforts including but not limited to:
- Working in coordination with the Director of Advancement and the Director of Special Events and Alumni Engagement on the management of the following Constituent Records Management systems:
- Blackbaud Raiser’s Edge NXT
- OneCause
- 360Alumni
- Provide staff support before and during events
- Leadership role in post-event data entry logistics
- Coordination and production of habitual documents such as donation thank you letters, tax letters, donor birthday cards
- Handling schedule coordination with our Board of Advocates and their quarterly gathering
- Collaborating with the Director of Advancement and the Director of Special Events and Alumni Engagement on email solicitations, fundraising submission writing, student/alumni constituent engagement, and other topics as needed
- Collaborate with the Controller quarterly to reconcile gifts between Blackbaud and Colleague.
- Other duties as assigned by the Vice President and Chief Financial Officer, Director of Advancement, or their designee
- Working in coordination with the Director of Advancement and the Director of Special Events and Alumni Engagement on the management of the following Constituent Records Management systems:
QUALIFICATIONS AND CREDENTIALS
Education and Experience
Minimum Qualifications
- Bachelor’s degree or equivalent
- One year of administrative experience in higher education, non-profit, or business setting
Preferred Qualifications
- Five or more years of high-level administrative experience in higher education, non-profit, or business setting
Required knowledge, skills, and abilities
- Team-first, positive attitude willing to fully participate in a dynamic environment
- Exceptionally strong oral and written communication skills
- Project management experience and skills including organization, prioritization, and time management
- Proficiency in Microsoft Office software suite
- Display professionalism in all communications and interactions
- Ability to maintain confidentiality and demonstrate discretion
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.
- Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
- Ability to work cooperatively with colleagues and supervisory staff at all levels.
- Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
- Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
- Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
- Strong organizational skills.
Problem Solving
- Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
- Expertise in negotiation.
Physical and Sensory Abilities
- May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
- May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
- May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
- May require significant travel or work away from campus.
- Requires attendance at events representing ACHE both within as well as outside of the college setting.
- Frequently required to work at a desk, conference table or in meetings of various configurations.
- Frequently required to see for purposes of reading matter.
- Frequently required to hear and understand speech at normal levels.
- Occasionally required to lift items in a normal office environment.
- Frequently required to operate office and presentation equipment.
If you need assistance in the application process because of a disability, or any other reason, please contact Vicki Broadaway, Vice President of Human Resources, at 479.308.2287 or vicki.broadaway@achehealth.edu.
Arkansas Colleges of Health Education is an equal opportunity employer.
