What are the responsibilities and job description for the MSB Program Coordinator position at Arkansas Colleges of Health Education (ACHE)?
MSB Program Coordinator
JOB SUMMARY
The MSB Program Coordinator assists the Program Director in achieving the Arkansas Colleges of Health Education (ACHE) mission by executing tasks related to various program needs. The MSB Program Coordinator is responsible for ensuring the program runs seamlessly and contributes to the success of students. The MSB Program Coordinator assists the Program Director with operational management of program components including collecting and maintaining important program documents, assisting with various events relating to the MSB program, and serves as an advisor of resources to MSB students. The MSB Program Coordinator reports to the MSB Program Director and works closely with the Executive Director of Graduate Admissions.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Implement and maintain an effective repository of documents for the MSB program, such as syllabi, course schedules, meeting minutes, etc.
- Coordinate meetings between MSB Program Director and the student body.
- Coordinate additional co-curricular activities for MSB program (e.g. graduate learning community series, service opportunities, etc.)
- Advise MSB students regarding resources available to them for personal and academic success
- Advise MSB students regarding various career tracks and professional opportunities; keep current on best practices in this field.
- Attend curriculum committee meetings and record notes of all MSB related topics.
- Facilitate creation and upload of MSB student course schedule.
- Coordinate with guest lecturers for logistics and payment.
- Be present for institutional events involving MSB students, such as orientation, graduation, etc.
- Submit purchase requisitions for MSB program needs.
- Attend, record, and distribute documentation related to MSB committees such as Student Conduct Committee and Student Progress Committee.
- Maintain records of student placement for MSB students for 18 months following graduation.
- Maintain records of MSB alumni performance for those who matriculate to other ACHE programs.
- Assist the admissions office with collecting matriculation information from students, including student health information requirements.
- Assist admissions office with interview day coordination.
- Plan and actively participate in MSB program meetings.
- Attend conferences, workshops, seminars, and webinars for professional development as appropriate.
- Maintain a personal and professional development plan to assure personal growth and continued competency.
- Protect the privacy or records in accordance with FERPA regulations.
- Provide service to the college community and students through serving on ACHE and department committees, providing leadership, mentorship, and expertise to students.
- Demonstrate adaptability and willingness to assist the college in fulfilling its mission and vision through administrative duties and community service and/or perform special duties as assigned.
- Advance the prestige of ACHE through advancement of its mission and vision.
- Other duties as assigned.
QUALIFICATIONS AND CREDENTIALS
Education and Experience
Minimum Qualifications
- Bachelor’s degree
- Experience in an educational setting
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Advanced organizational and time management skills
- Excellent written and verbal communication skills
Preferred Qualifications
- Previous experience in an administrative role
- Previous experience advising students
Required knowledge, skills, and abilities
- Demonstrate a high standard of ethical and professional behavior in personal and professional actions and performance.
- Demonstrate an ongoing ability to work cooperatively with colleagues, supervisors, and support staff.
- Embrace working and collaborating with people who have diverse ideas and perspectives.
- Demonstrate the ability to work as a team player, including leader, or team member.
- Maintain a neat and professional office environment that projects a positive image to visitors.
- Maintain a positive attitude.
- Valid U.S. driver’s license and proof of insurance required. Must provide own dependable transportation.
- Occasional nights and weekends are required.
- Ability to work independently without supervision to complete tasks in a timely manner.
- Ability to handle multiple tasks simultaneously and work in a high-volume, fast-paced environment.
- Excellent interpersonal communication skills.
- Knowledge of the Microsoft Office Suite.
- Ability to maintain confidentiality.
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary.
The following are essential abilities and physical requirements for all positions at the college.
- Ability to orally communicate effectively with others.
- Ability to work cooperatively with colleagues and supervisory staffs at all levels.
- Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
- Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
- Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
- Strong organizational skills.
Problem Solving
- Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
- Expertise in negotiation.
- Experience with scholarly publication and research.
Physical and Sensory Abilities
- May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
- May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
- May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
- May require significant travel or work away from campus.
- Requires attendance at events representing ACHE both within as well as outside of the college setting.
- Frequently required to work at a desk, conference table or in meetings of various configurations.
- Frequently required to see for purposes of reading matter.
- Frequently required to hear and understand speech at normal levels.
- Occasionally required to lift items in a normal office environment.
- Frequently required to operate office and presentation equipment.
If you need assistance in the application process because of a disability, or any other reason, please contact Vicki Broadaway, Human Resources Manager, at 479.308.2287 or vicki.broadaway@achehealth.edu.
Arkansas Colleges of Health Education is an equal opportunity employer.