What are the responsibilities and job description for the River Valley Regional Coordinator position at Arkansas Colleges of Health Education (ACHE)?
River Valley Regional Coordinator
JOB SUMMARY
Candidates must live within the River Valley to be considered for this position.
The River Valley Regional Coordinator will focus on developing the clinical educational experiences of ARCOM’s third- and fourth-year students on rotations at ARCOM’s Core Sites within the designated River Valley regional training sites. The primary responsibility is to provide guidance and support for students and to coordinate with sites to ensure all necessary procedures are followed, which will include but are not limited to advising, requesting rotations, scheduling, onboarding, grading, assessment coordination, and partnership management. This role involves close collaboration with other rotations team members, adjunct faculty/preceptors, site managers, and students to ensure smooth operational processes and effective communication.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Candidates must live within the River Valley to be considered for this position.
The River Valley Regional Coordinator will focus on developing the clinical educational experiences of ARCOM’s third- and fourth-year students on rotations at ARCOM’s Core Sites within the designated River Valley regional training sites. The primary responsibility is to provide guidance and support for students and to coordinate with sites to ensure all necessary procedures are followed, which will include but are not limited to advising, requesting rotations, scheduling, onboarding, grading, assessment coordination, and partnership management. This role involves close collaboration with other rotations team members, adjunct faculty/preceptors, site managers, and students to ensure smooth operational processes and effective communication.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Scheduling
- Maintain regular communication with students regarding applications, schedules, rotations, and assessments.
- Schedule one-on-one meetings as needed to guide students’ paths through third- and fourth-year rotations.
- Utilize technology to record and track student information daily.
- Demonstrate flexibility when changes in established schedules need to occur.
- Monitor residency audition applications and websites in coordination with the Away Rotations Coordinator and Senior Coordinator of Compliance.
- Coordinate with the Director of International Rotations and the Away Rotations Coordinator for placements outside of the United States.
Onboarding
- Participate in site orientations annually within the region.
- Initiate requests for badges with each location as needed.
- Maintain compliance data for assigned students, which includes but is not limited to criminal background checks, required drug screens, health insurance status, and vaccinations.
- Provide compliance documentation to clinical rotation sites as requested.
- Partner with the Senior Coordinator of Compliance to create and send letters of eligibility for students.
Course Support
- Assure that all syllabi, learning activities, and course requirements are available in Canvas or similar systems in a timely manner.
- Assign virtual learning modules and courses as needed, i.e., Care Learning, Virtual Radiology, Virtual Dermatology.
Data Collection
- Create and manage academic plans, registration reports, and other essential documentation.
- Validate completion of online learning assignments and assessments, including required patient logs, online/clinical modules, pre-tests, COMAT examinations, student and faculty evaluations.
- Assist with tracking off-cycle students.
- Assist with graduation audits.
Partnership Management
- Ensure affiliation agreements are in place with each location where students are assigned.
- Before assigning a student, confirm that the adjunct faculty/preceptor is active in our system.
- Assist with welcoming new preceptors to the team by printing certificates, framing them, and delivering them to their practice.
- Utilizing technology to record and track preceptor information.
- Coordinate with preceptors and site managers to confirm availability, obtain schedules, issue reminders, and ensure open lines of communication regarding any changes or requirements.
- Participate in site visits.
Campus and Community Engagement
- Support the Assistant Dean with engaging students via regional events that support student wellbeing.
- Actively engage in team meetings.
- Work with the Associate Dean and other Coordinators to schedule periodic Teams sessions for students.
- Participate in team building, strategic planning, and events.
- Provide insight into the region for self-study and site visits related to the Commission on Osteopathic College Accreditation (COCA) and the Higher Learning Commission (HLC) accreditation.
- Work collaboratively with other departments across campus.
Additional Duties
- Other duties as assigned by the manager or their designee.
QUALIFICATIONS AND CREDENTIALS
Education and Experience
Minimum Qualifications
- High School diploma.
- Four (4) years of experience as an Administrative Assistant or related role.
- Advanced software use skills
- Ability to learn new software programs and stay current with evolving best practices in medical education.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Advanced organizational and time management skills
- Able to work in a fast-paced environment without direct supervision.
Preferred Qualifications
- Bachelor’s degree.
- Experience as an Administrative Assistant in a clinical or hospital setting
- Experience at an accredited university, health professions college or medical school.
- Proficient in software applications applicable to healthcare education.
Required knowledge, skills, and abilities
- Demonstrate proficiency in computer skills, i.e. Microsoft Office.
- Display professionalism for the college in all communication and interaction.
- Ability to maintain confidentiality and privacy.
- Ability to prioritize and organize numerous and varied assignments.
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.
Communication and Comprehension
ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.
- Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
- Ability to work cooperatively with colleagues and supervisory staffs at all levels.
- Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
- Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
- Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
- Strong organizational skills.
Problem Solving
- Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
- Expertise in negotiation.
Physical and Sensory Abilities
- May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
- May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
- May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
- May require significant travel or work away from campus.
- Requires attendance at events representing ACHE both within as well as outside of the college setting.
- Frequently required to work at a desk, conference table or in meetings of various configurations.
- Frequently required to see for purposes of reading matter.
- Frequently required to hear and understand speech at normal levels.
- Occasionally required to lift items in a normal office environment.
- Frequently required to operate office and presentation equipment.
If you need assistance in the application process because of a disability, or any other reason, please contact Vicki Broadaway, Vice President of Human Resources, at 479.308.2287 or vicki.broadaway@achehealth.edu.
Arkansas Colleges of Health Education is an equal opportunity employer.
