Registrar/High School Administrative Assistant

Job Title: Registrar/High School Administrative Assistant

Location: Greenbrier School District/Greenbrier High School

Reports To: Technology Director and Building Principal

The Greenbrier School District Is Seeking Applicants To Be Active Members Of Our Professional Learning Community And Who Are Interested In Living The Mission And Vision Of Our School District While Committing To Our Core Beliefs

• Children come first
• The classroom is the most important place in the district
• Leadership and accountability are keys to our success.
  
  

Qualifications

• Educational Background
• Preferred: Bachelor's degree in a related field.
• Experience
• Experience in data management, preferably in an educational setting.
• Proficiency in PowerSchool eSchoolPLUS and Enrollment systems.
• Knowledge of relational databases.
• Skills
• Strong organizational, communication, and data-handling skills.
• Effective problem-solving and analytical abilities.
• Capacity to work both independently and collaboratively.
• Personal Attributes
• Strong attention to detail and ability to manage multiple tasks.
• Commitment to maintaining confidentiality and data security.
  
  

Job Description

Support the educational process by maintaining accurate and secure student records and data management systems. This role ensures compliance with district policies and state and federal regulations while serving as a key point of communication for stakeholders across the district. The registrar also contributes to scheduling, training, and administrative tasks to enhance school operations.

Essential Functions

• Student Records Management
• Maintain and safeguard accurate and confidential student records.
• Manage enrollment and registration processes, including verifying documents related to residency, age, and guardianship.
• Process student withdrawals and handle the transfer of records while complying with privacy laws.
• Oversee compliance with FERPA and related regulations.
• Systems Administration
• Serve as an administrator for eSchool, PowerSchool Enrollment, and other district systems.
• Train staff on district systems such as eSchool, TAC, and Enrollment.
• Data Reporting
• Generate and certify student data reports for district and state requirements.
• Monitor duplicate enrollment reports and collaborate with other districts to resolve discrepancies.
• Work with central office staff on state cycle reporting to ensure data accuracy.
• Scheduling
• Maintain the high school master schedule and assist with scheduling in other buildings as required.
• Ensure proper scheduling and coding for students in alternative learning environments (ALE).
• Collaboration and Communication
• Act as a liaison between schools, families, and district staff to streamline processes.
• Oversee the registration process across the district and communicate updates to parents and staff through the Home Access Center (HAC).
• Office Management
• Perform administrative duties as needed, including compiling graduation programs, verifying honors recognition, and preparing reports for external agencies.
  
  

Knowledge/Skills/Abilities

• Technical Skills
• Proficiency with eSchool, PowerSchool Enrollment, and related educational data systems.
• Strong understanding of relational databases and data management practices.
• Interpersonal Skills
• Ability to communicate clearly, both written and orally, with students, parents, staff, and external agencies.
• Strong public relations and interpersonal skills to foster positive working relationships.
• Organizational Skills
• Exceptional attention to detail and ability to manage multiple tasks and deadlines.
• Ability to work independently and collaboratively in a fast-paced environment.
• Problem-Solving & Analytical Abilities
• Capable of troubleshooting data discrepancies and implementing solutions.
• Demonstrated capacity to use data for decision-making and reporting.
• Confidentiality
• Commitment to maintaining the confidentiality and security of all student records and sensitive information.
  
  

Job Contact Information

Name - Dr. Kelli Martin

Title - Deputy Superintendent

Phone - 501.679.4808

Email - martink@greenbrierschools.org

Salary Range/Schedule: http://greenbrierschools.org/salaries

Terms of Employment: 240 days