Special Education Records Clerk

Job Title Special Education Records Clerk

Qualifications High School Diploma

Contract 245 days

Evaluator Tahmara Coones, Special Education Supervisor

Job Summary Assist the Director of Special Education by performing secretarial duties, such as

typing, bookkeeping, responding to phone calls, cycle reporting,and entering and

keeping special education records up to date in a variety of systems including

EdPlan, eSchool, and district spreadsheets. We are looking for a candidate with a strong public service mindset and a commitment to prioritizing the well-being of children. To learn more about our district, visit our website at www.gentrypioneers.com and follow us on Facebook.

Specific Job Duties/Responsibilities (other Duties May Be Assigned)

• Answers routine telephone inquiries regarding department programs and procedures.
• Schedule annual conferences for review, evaluation/reevaluation, dismissal, and programming as needed.
• Complete 1st and 2nd parent notifications and mail/distribute as determined by mandated compliance timeline.
• Notify teachers/Designee/LEA of changes in scheduled conferences.
• Maintain copies of conference paperwork electronically.
• Check and maintain due process paperwork for compliance.
• Complete records requests and mail in a timely fashion.
• Complete requests for records electronically.
• Enter and use E-School software to maintain student information.
• Process referrals to the Special Education Department.
• Main confidentiality and observe professional ethics.
• Maintain current teacher rosters and master lists for special education.
• Provide monthly computer print-outs for annual review, re-evaluations, and teacher rosters.
• Maintain current data on each special education student.
• Generate accurate information for completing special education reports, such as program summaries, December 1 Child Count, Annual Data Report, and other reports required by federal, state, and local regulations.
• Monitor required due process folders and retrieve appropriate information from records as requested.
• Process and maintain information for preferrals; implement and maintain a tracking system for preschool transition students; and obtain records on transfers.
  
  

Skills

All candidates, regardless of the position they are applying for, must demonstrate the following additional essential skills to align with the mission and vision of Gentry Public Schools:

• Consistently monitor district email to stay informed and respond promptly to important communications.
• Submit requested data and information in a timely manner.
• Attend all scheduled meetings organized by supervisors and district administrators.
• Complete necessary paperwork as directed.
• Demonstrate proficiency with workplace technology and adapt as needed.
• Prioritize safety by ensuring all doors and windows are securely locked.
• Respect the established chain of command in all interactions.
• Stay informed about and understand the district's crisis management plan.
• Exemplify professional excellence in the school, community, and on social media.
• Focus on their designated responsibilities and collaborate effectively while respecting the boundaries of their role.
• Serve as a strong advocate for the school district, promoting its values and achievements both internally and in the broader community.
• Maintain a positive attitude and actively contribute to a supportive and constructive work environment, avoiding negativity.
• Demonstrate reliable attendance to maximum student instruction and enhance learning outcomes.
  
  

Other Skills and Abilities: Ability to operate a personal computer and related software. Ability to develop effective working relationships with students, staff, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education Policies. Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff, and students. Great attention to detail with strong spelling and grammar skills.Ability to apply common sense understanding to carry out detailed written and oral instructions. Ability to problem solve and use resources to work through situations.