What are the responsibilities and job description for the Purchasing Assistant position at Arkansas Secretary of State?
Summary: Processes payables; coordinates travel arrangements for staff members; maintains flag inventory; coordinates print bids; and prepares travel policy presentation.
Essential Duties and Responsibilities** include the following:
(Other duties may be assigned)
· Processes payables by coding and reviewing for proper support documentation, approvals, etc.
· Coordinates travel arrangements, conference reservations by researching rates and booking best possible for date and location.
· Ensures staff follow SOS Travel Policy when processing travel requests.
· Maintains inventory of flags; handles disposal of old flags; analyzes current and previous flag purchases providing input on new orders.
· Works with CommEd and other departments in development of new and revised print job specifications. Reviews specs and adjusts accordingly. Collects bids, reviews and analyzes, monitoring the entire bid process. Maintains print file for future reference.
· Responsible for collection and preparation of presentation of Special Project bids.
· Creates Travel Policy presentation for SIS staff.
· Maintain files of new vendors
· Assist with proofing and review of contracts
· Cross train for mail room, transparency, low value inventory, and vehicle log
Supervisory Responsibilities: No supervisory duties
Qualifications: Knowledge of and experience in computer programs such as Microsoft Word, Excel, PowerPoint and data bases; knowledge of inventory methods; internet research
Education/Experience: 2 year associate degree in business or office operations preferred with 2 years of experience working in an office environment. A combination of education and experience may be substituted.
Job Type: Full-time
Pay: From $51,000.00 per year
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Experience:
- Purchasing: 2 years (Required)
Ability to Relocate:
- Little Rock, AR 72201: Relocate before starting work (Required)
Work Location: In person
Salary : $1,000 - $51,000