What are the responsibilities and job description for the Accounting Specialist position at ARL Bio Pharma?
Position Summary...
ARL Bio Pharma is the leading Pharmaceutical quality and safety testing laboratory in the country. We are experiencing phenomenal growth and opportunity due to our hard-earned reputation for quality and service. The Accounting Specialist is an entry-level position for the Accounting Department that will perform various tasks. This position will be responsible for the accurate and timely filing of reports, invoices, and billing statements. This position will tackle routine assignments and answer client questions related to payment discrepancies, refunds, various charges, and department standards and policies. This role offers a unique opportunity to contribute to various aspects of accounting control policies and procedures. Building relationships across departments and teams and participating in discussions to assess technical and operational issues including routine auditing errors.
- 100% Company-paid Medical, Dental and Vision Insurance
- Chance to work with amazing people
- Free lunch every day
- Fantastic work culture
- Matching 401K contributions
- Paid Holidays and generous PTO plan
Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. Some Flexibility is required as occasional extensions after 5:00 p.m. and weekends may be necessary to meet business needs, but not highly anticipated.
Job Duties...
- Provide administrative support to ensure efficient office operations including document preparation, filing, scanning, and supply stocking.
- Maintain physical and digital filing systems.
- Communicate with internal and external agents and shareholders via email or phone in a professional manner that represents the company and department.
- Prepare daily and cyclical time-sensitive reports.
- Answers specific and complex requests by clients and cross-department personnel. Responding to inquiries by telephone or in writing, to routine questions.
- Track Client accounts to verify payment and irregularities including payment discrepancies, delays, returns, and miscellaneous non-payment.
- Investigate and audit customers’ accounts for missing payments.
- Prepare and interpret analysis of accounts for audits.
- Partner with management to develop a recovery system and initiate collection efforts.
- Research processing problems and contact departments and customers to resolve problems and discrepancies.
- Assist with clerical and administrative tasks.
Position Qualifications...
- High School Diploma – or equivalent Diploma with an additional 1-year applicable experience. or...
- Associate degree – or equivalent diploma.
- Must have at least 1 year of experience in the accounting department in accounts receivable, collections, analysis, and/or reconciliation
- Must have experience in Bookkeeping procedures for a company with more than 100 employees.
Work Environment...
- This job operates in a professional office environment using typical office equipment (scanners, printers, computers, phones).
- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
- The noise level is quiet.
- Primarily dominated English-speaking workplace.
- Attendance at the office is required.
Physical Requirements...
- This is a sedentary role; however, a short period of walking between buildings daily and some filing is required.
- This position would require the ability to lift 25 Lbs. (if an object weighs more than 50 Lbs. ARL requires this to be a two-person job or use of carts).
- Ability to use hand strength and finger dexterity to perform fine manipulations of typing and writing.
- Operation of standard office equipment.
- Must be fluent in written and spoken English to receive and communicate information for standard and complex operations and emergencies clearly and accurately.
- Requires visual acuity to read and write words and numbers with or without correction.
- Requires hearing communications accurately with or without correction.
Work Restrictions...
Because of the vital nature of this work, we do not allow medical marijuana cards and we do random drug testing on all our employees.
The Company is subject to certain federal regulations and directives regarding a drug-free workplace. Because of the Company’s federal obligations and directives, as an employee of an analytical laboratory such as ARL Bio Pharma Inc., you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana.
Because of the vital nature of this work, we do not allow medical marijuana cards and we do random drug testing on all our employees.
The Company is subject to certain federal regulations and directives regarding a drug-free workplace. Because of the Company’s federal obligations and directives, as an employee of an analytical laboratory such as ARL Bio Pharma Inc., you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana.
AAP/EEO Statement
ARL Bio Pharma, Inc. provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics, or any other characteristic protected by state, federal, or local law. ARL Bio Pharma, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics, or any other characteristic protected by state, federal, or local law. Improper interference with the ability of ARL Bio Pharma, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics.
